Administrative Assistant

Careers at Scale Up Staffing; United States; Remote; USD 25,000 - 36,000; Full time

Benefits offered by this job

Paid time off

Sick leave

Referral bonus

Job summary

Scale Up Staffing is seeking an Administrative Assistant to support day-to-day operations for a US-based company. You will manage calendars, handle correspondence, and coordinate meetings.

This role requires bilingual English and Spanish (C1+), excellent written and verbal communication, and the ability to multitask in a fast-paced environment; familiarity with Google Workspace and Microsoft Office is essential. The position offers full-time hours, paid time off, sick leave, and a referral bonus.

Qualifications

• Prior administrative experience, preferably with a U.S.-based company.
• Strong organizational and time-management skills.
• Comfortable with common office and productivity software (Google Workspace, Microsoft Office).
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to multitask in a fast-paced environment.
• Available to work U.S. business hours.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.
• Handle email correspondence and respond to routine inquiries.
• Prepare, format, and organize documents and reports.
• Maintain accurate records and filing systems.
• Assist with data entry and basic bookkeeping tasks as needed.
• Coordinate with other team members and departments on administrative needs.
• Handle incoming calls and provide general office support.

Skills

Organization

Time management

Communication

Bilingual English/Spanish

Tools

Google Workspace

Microsoft Office

Job description

Organized, dependable, and always on top of the details? We want to talk to you!

We're hiring an Administrative Assistant to support day-to-day operations for a US-based company.

What You'll Be Doing:

• Manage calendars, schedule appointments, and coordinate meetings
• Handle email correspondence and respond to routine inquiries
• Prepare, format, and organize documents and reports
• Maintain accurate records and filing systems
• Assist with data entry and basic bookkeeping tasks as needed
• Coordinate with other team members and departments on administrative needs
• Handle incoming calls and provide general office support

What We're Looking For:

• Required: Prior administrative experience, preferably with a U.S.-based company
• Strong organizational and time-management skills
• Comfortable with common office and productivity software (Google Workspace, Microsoft Office)
• Excellent written and verbal communication skills
• Bilingual in English and Spanish (C1 English or higher)
• Detail-oriented with the ability to multitask in a fast-paced environment
• Available to work U.S. business hours

Why You'll Love Working with Us:

• Competitive hourly pay based on experience, full-time (40 hrs/week)
• Paid time off and sick leave
• Referral bonus

Equal Opportunity Employer:

Scale Up Staffing is committed to diversity, equality, and fair hiring. We welcome qualified candidates from all backgrounds.