Office Administrator

Mission Staffing; United States; On-site; USD 41,328 - 44,083; Part time

Job summary

A leading staffing agency is seeking an experienced Office Services & Facilities Coordinator to support a financial services firm in Midtown, NY. This role necessitates strong organizational and communication skills, with a focus on office operations. Ideal candidates have a minimum of 5 years' experience in facilities management and administrative support. This is an excellent opportunity to be the linchpin for office operations and contribute to various administrative and event needs in a fast-paced environment.

Qualifications

• 5+ years of facilities management and administrative support experience.
• Polished, professional communicator with strong interpersonal skills.
• Highly organized with excellent task prioritization skills.

Responsibilities

• Report directly to the Director of Office Services.
• Oversee the overall office appearance and environment.
• Identify and track office needs (repairs, restocking, maintenance issues).
• Partner with the Office Coordinator to manage vendor scheduling and services.
• Maintain seating charts, office handbooks, and file organization.
• Assist with planning and coordinating office events.
• Communicate effectively with team members both in person and online.

Skills

Facilities management

Administrative support

Organizational skills

Interpersonal skills

Effective communication

Job description

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base Pay Range

$30.00/hr - $32.00/hr

Direct message the job poster from Mission Staffing

Our client, a leading real estate firm based in Midtown, NY, is seeking a polished and professional Office Services & Facilities Coordinator to support a leading financial services firm. This role requires strong judgment, organizational skills, and the ability to communicate effectively with high‑profile employees in a fast‑paced environment. This is a great opportunity for someone who enjoys being the go-to person for office operations, while also supporting broader administrative and event needs. Candidates must have 2+ years of facilities management and administrative support experience.

Responsibilities

• Report directly to the Director of Office Services
• Oversee the overall office appearance and environment
• Identify and track office needs (repairs, restocking, maintenance issues)
• Partner with the Office Coordinator to manage vendor scheduling and services
• Maintain seating charts, office handbooks, and file organization
• Assist with planning and coordinating office events
• Communicate effectively with team members both in person and online

Requirements

• 5+ years of facilities management and administrative support experience
• Polished, professional communicator with strong interpersonal skills
• Highly organized with excellent task prioritization skills

Seniority Level

• Associate

Employment Type

• Contract

Job Function

• Administrative

Industries

• Real Estate and Financial Services