Administrative Assistant, Financial Services Consulting

Mission Staffing; United States; On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive base salary with uncapped commission/bonus potential

Comprehensive training and mentorship

Medical insurance

Vision insurance

401(k)

Job summary

A staffing and recruiting firm is seeking an Administrative Assistant to support client demands and enhance service delivery within financial services. Responsibilities include coordinating interviews, managing client communications, and maintaining records. Candidates should have a Bachelor's degree, 1-2 years of relevant experience, and strong organizational skills. This full-time role offers a competitive salary plus benefits like medical insurance and a 401(k).

Qualifications

• 1–2 years of experience in administrative and client support, recruiting coordination, or financial services.
• Confident interaction with senior stakeholders via various communication methods.
• Proactive individual with a strong team-oriented mindset.

Responsibilities

• Serve as a primary contact for client requests, ensuring professionalism.
• Coordinate interview scheduling and manage candidate submissions.
• Maintain detailed records and prepare reports for internal and client use.

Skills

Strong written and verbal communication skills

Highly organized

Professional demeanor

Proficiency in Microsoft Office

Attention to detail

Ability to manage multiple priorities

Education

Bachelor’s degree in Business, Finance, Communications, or related field

Tools

CRM/ATS platforms (e.g., Bullhorn, Salesforce)

Job description

This range is provided by Mission Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $65,000.00/yr

Direct message the job poster from Mission Staffing

Mission Staffing, Inc. is a leader in executive search. At Mission, we place permanent & temporary Accounting/Finance, HR, Administrative, Front Office and Operations professionals with many of the premier Investment Banks, Hedge Funds, Private Equity, Real Estate & CPA firms in the New York Metropolitan area. We pride ourselves on establishing a trustworthy partnership with both candidates and clients.

Position Overview

We are seeking a motivated and dynamic Administrative Assistant to join our growing team. This role is ideal for someone who is eager to build a career in client support, relationship management, and recruitment delivery within the financial services sector. You will work closely with senior team members to ensure a high-quality client experience, support active searches, and help strengthen long-term partnerships through exceptional service and execution.

Key Responsibilities

Client Support & Service Delivery

• Serve as a day-to-day point of contact for client requests, ensuring timely responses and a high level of professionalism.
• Support the execution of searches by coordinating logistics and keeping processes moving smoothly.
• Help maintain a high-touch client experience by ensuring all stakeholders are informed and aligned throughout the hiring process.

Search & Process Coordination

• Coordinate interview scheduling across clients and candidates, including calendar management, confirmations, and follow-ups.
• Manage candidate submissions and introductions, ensuring materials are accurate, well-presented, and delivered on time.
• Track interview feedback, next steps, and process updates, helping maintain momentum and clear communication.

Relationship Management Support

• Assist in maintaining and strengthening relationships with existing clients through proactive service, responsiveness, and attention to detail.
• Support senior team members with meeting preparation, status updates, and follow-up items.
• Help identify opportunities to add value (market intel, candidate availability, process improvements) to support client satisfaction and retention.

Reporting & Internal Organization

• Maintain accurate records of client interactions, interview activity, and search progress in CRM/ATS tools.
• Prepare basic reports and updates for internal teams and clients, as needed.
• Support ad hoc projects related to client service, operations, and process improvement.

Qualifications

• Bachelor’s degree required (preferably in Business, Finance, Communications, or a related field).
• 1–2 years of professional experience; administrative and client support, recruiting coordination, financial services, or sales support
• Strong written and verbal communication skills.
• Highly organized with excellent attention to detail and ability to manage multiple priorities.
• Professional and confident interacting with senior stakeholders via email, phone, and in person.
• Proficiency in Microsoft Office; familiarity with CRM/ATS platforms (e.g., Bullhorn, Salesforce) is a plus.
• Proactive, team-oriented mindset with a strong work ethic and desire to learn.

What We Offer

• Competitive base salary with uncapped commission/bonus potential.
• Comprehensive training and mentorship from experienced business development leaders.
• Exposure to top-tier clients in the financial services sector.
• Clear career progression path within business development or client management.
• Collaborative and high-performing team culture.
• Medical insurance
• Vision insurance
• 401(k)

Seniority level

Associate

Employment type

Full-time

Job function

Sales, Business Development, and Finance

Industries

Staffing and Recruiting and Financial Services