Administrative Assistant

Career Group; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Disability insurance

Paid paternity leave

Job summary

A boutique private equity firm is seeking an Administrative Assistant to support the Head of Marketing and Talent Acquisition. The role requires managing executive calendars, travel coordination, and ensuring office organization. Candidates should have a Bachelor's degree and relevant administrative experience. Competitive salary and benefits, including medical insurance and a 401(k).

Qualifications

• 2+ years of corporate administrative support experience.
• Experienced with high-volume scheduling.
• Experience coordinating travel arrangements.

Responsibilities

• Manage Outlook calendars of Executives.
• Proactively manage travel needs and create detailed itineraries.
• Complete corporate expenses tracking receipts.
• Compose and proofread documents.
• Order office supplies and maintain conference rooms.
• Coordinate with external vendors.

Skills

Outlook calendar management

Strong written and verbal communication

Attention to detail

Confidentiality and integrity

Autonomy

Education

Bachelor's degree

Tools

Microsoft Office suite

Job description

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $85,000.00/yr

Additional compensation types

• Annual Bonus
• Administrative Assistant

A boutique, prestigious private equity firm is hiring for an Administrative Assistant to support their Head of Marketing and Talent Acquisition.

Salary is DOE: $70-85k base range + discretionary bonus (will be pro-rated) + 100% paid for medical, dental, vision benefits + 401k (eligible after 1 year, currently at no match but are looking to implement this soon) + great perks!

Location: Onsite Monday - Friday in a gorgeous new office in Midtown East, NYC

Responsibilities

• Manage Outlook calendars of Executives by coordinating and scheduling meetings, confirming appointments, booking travel, and resolving scheduling conflicts.
• Proactively manage travel needs and create detailed itineraries.
• Completion of detailed corporate expenses including tracking receipts and reimbursements.
• Compose documents and collaborate with appropriate departments to format, edit and proofread.
• Order office supplies and lunches, stock the kitchen, maintain conference rooms tidiness and other facility duties as designated.
• Submit and coordinate building maintenance requests.
• Coordinate work with external vendors and teams virtually and in person.
• Special projects as assigned.

Qualifications

• Bachelor’s degree required with 2+ years of corporate administrative support
• Experienced with Outlook calendar management and high-volume scheduling experience.
• Experience with coordinating travel arrangements.
• Strong written and verbal communication skills.
• Highly organized with strong attention to detail.
• Perform duties with the highest level of confidentiality and integrity.
• An autonomous worker with strong follow-through skills.
• Familiarity with Microsoft Office suite (Outlook, Word, Excel, PowerPoint, etc.).

Please submit your resume to apply!

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Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Financial Services and Venture Capital and Private Equity Principals

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Paid maternity leave
• Disability insurance
• Paid paternity leave