Executive Assistant Office Manager

Career Group; New York (NY); On-site; USD 85,000 - 125,000; Full time

Job summary

A boutique investment bank in New York City is seeking a highly organized Executive Assistant & Office Manager to support firm leadership and oversee daily operations. The ideal candidate should have over 4 years of experience in financial services, exceptional organizational skills, and excellent communication abilities. This full-time position offers a great opportunity in a fast-paced environment.

Qualifications

• 4+ years of experience supporting financial professionals, ideally within investment banking.
• Strong attention to detail is a must.
• Confident in managing communication and stakeholder engagement.

Responsibilities

• Provide direct administrative support to firm leadership, including calendar management and travel coordination.
• Manage daily office operations to maintain a professional environment.
• Coordinate team meetings and firmwide events.

Skills

Exceptional organizational skills

Excellent written and verbal communication

Proactive work ethic

Detail-oriented

Job description

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$85,000.00/yr - $125,000.00/yr

Location: New York, NY

Schedule: On-site 5 days/week, Monday–Friday, 9:00 AM – 5:00 PM

Our client, a boutique investment bank in New York City, is seeking a highly organized, detail-oriented Executive Assistant & Office Manager to support firm leadership and oversee daily office operations. This is an excellent opportunity for a candidate with a strong background in financial services who thrives in a fast-paced, high-performance environment!

Responsibilities

• Executive & Administrative Support:
  • Provide direct administrative support to firm leadership, including calendar management, travel coordination, meeting logistics, and corporate access
  • Coordinate and confirm meetings with internal teams and external stakeholders
  • Serve as the main point of contact for internal communications and scheduling across the firm
• Office Management:
  • Manage daily office operations to ensure a professional, efficient, and well-run environment
  • Oversee vendor relationships, coordinate with building management, and track service needs
  • Partner with IT for troubleshooting and equipment setup
  • Coordinate team meetings, conference calls, and firmwide events

Qualifications

• Experience: 4+ years of experience supporting financial professionals, ideally within investment banking
• Organization: Exceptional organizational skills with strong attention to detail
• Communication: Excellent written and verbal communication skills; confident in managing professional correspondence and stakeholder engagement
• Work Ethic: Highly responsive, dependable, and proactive with a strong sense of ownership and urgency

Please submit your resume for immediate consideration!

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Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative

Industries

• Financial Services and Investment Banking