Office Administrator

ANKO Products; Town of Florida (NY); On-site; USD 40,000 - 60,000; Full time

Job summary

ANKO Products is seeking an Office Administrator to support the Plant Manager in a busy manufacturing setting. The role involves coordinating shipments, preparing shipping documents, and communicating status to Customer Service.

The successful candidate will have hands-on experience in a busy office, ideally in manufacturing, with strong attention to detail and the ability to multi-task. Proficiency in Microsoft Office and QuickBooks is preferred.

Qualifications

• Experience coordinating shipments and lead times.
• Comfort with packing slips, bills of lading, and shipping labels.
• Proficiency in Microsoft Word and Excel for document creation.
• Experience with QuickBooks for basic invoicing and records.
• Familiarity with FedEx/UPS shipping software and status updates.

Responsibilities

• Coordinate all shipments to customers and prepare packing slips and bills of lading.
• Understand different transportation modes and classifications.
• Use FedEx and UPS shipping software.
• Communicate order status to Customer Service.
• Work with management and manufacturing to determine new order lead times.
• Prepare weekly supply requisitions.

Skills

Coordination

Attention to detail

Multitasking

Written and verbal communication

Microsoft Office (Word, Excel)

Shipping knowledge

Tools

Microsoft Office

QuickBooks

Job description

Office administrator

This position will work in a small office environment supporting the Plant Manager in a busy manufacturing facility. Responsibilities and functions will include:

• Coordinating all shipments to customers:
• Preparing shipment paperwork including packing slips and bills of lading.
• Understanding different transportation modes and classifications.
• Using Fed Ex and UPS shipping software.
• Communicating order status to Customer Service.
• Working with management and manufacturing personnel to determine new order lead times.
• Preparing weekly supply requisitions.
• Spot checking inventory accuracy and troubleshooting accuracy problems.
• Preparing manufacturing work orders.
• Acting receptionist for limited walk in traffic.
• Coordinating other outside services as needed by the Plant Manager.

August 3, 2026

The successful candidate will have similar experience in a busy office, preferably in a manufacturing environment:

• Accuracy and attention to detail is a must.
• Able to manage and prioritize multiple tasks.
• Good written and verbal communication skills.
• Experience with Microsoft Office including Word and Excel.
• Quickbooks experience.
• Demonstrated experience coordinating different modes of transport.