Administrative Assistant

Angel Aligner; Oak Creek (WI); On-site; USD 38,000 - 48,000; Full time

Job summary

Valid8 Financial, Inc. in Oak Creek, WI seeks an Administrative Assistant to support the Plant Manager and department leaders. The role includes clerical tasks, meeting coordination, onboarding, and high-level organizational duties.

The position requires excellent communication, strong organizational skills, and discretion. On-site role with occasional travel up to 10% to attend key events and coordinate operations across teams.

Qualifications

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office or similar software.
• Flexible team player who is adaptable and committed.
• Excellent interpersonal skills.
• Ability to keep company confidences.

Responsibilities

• Provide administrative support to the Plant Manager and department leaders.
• Perform clerical tasks including communication and reporting on daily activities and projects.
• Receive and summarize incoming communications for the Plant Manager and staff.
• Schedule and attend meetings on behalf of the Plant Manager; take notes and assist priorities.
• Assist with new employee orientation and onboarding.
• Coordinate orders for IT equipment, kits, business cards for staff.
• Facilitate vendor payments and travel arrangements for leadership.
• Organize team communications and events, both onsite and offsite.
• Maintain confidentiality and discretion with all materials.
• Assist with other projects as needed.
• Travel up to 10% for key industry and corporate events.

Skills

Verbal and written communication

Organizational skills

Interpersonal skills

Confidentiality

Team player

Education

BS/BA or equivalent experience

2 years administrative experience

Budget oversight experience

Internal process development experience

Tools

Microsoft Office

Job description

The Administrative Assistant will provide administrative support to the Plant Manager and other department leaders.

Essential Functions, Duties&Responsibilities:

Providesadministrative support andassistanceto theUS manufacturing Plant ManagerNorth America and/or other assigneddepartmentleaders

Performs clerical and administrative tasks including communication and reporting on daily activities and ongoing projects

Receives incoming communication on behalf ofplant manager, reviews contents,determinesimportance, and summarizes and/or distributes contents toappropriate staff

Schedules and/orattendsmeetings on behalfof plant manager, taking notes andproviding assistance toensure thepriorities are met and goals areachieved

Assistswith new employee orientation and onboarding

Coordinates orders for ITequipment, kits, businesscardsand other items necessary for employee success

Facilitates payment of vendors, serviceprovidersand suppliers

Assistsand/or arranges travel and accommodations for leadership team as necessary, including hotel booking, transportation, and meals

Organizes team communications and events, both internally and offsite

Maintains professionalism and strict confidentiality with all materials, and exercises discretion when interfacing with the business

Assistwith other projects asneeded

Travel Requirements:

This isaonsitebasedrole,however, up to 10%travelmay berequiredto attend key industry and corporate events.

Required Skills&Abilities:

Excellent verbal and written communication skills

Excellent organizational skills and attention to detail

Proficiencywith Microsoft Office or similar software with the ability to learn new or updated software

Flexibleteam player willing to do what it takes to get the job done; adaptable and enjoys a challenge

Excellent interpersonal skills

Ability to keep companyconfidences

Education and Experience:

BS/BA or equivalent experiencerequired, preferably in business-related field

Twoyears ofwork experiencein administrative role reporting directly to upper management

Preferred experience overseeing budgets and expenses

Preferred experience developing internal processes and filing systems

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer