Office Administrator

Boutique Recruiting; United States; On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

401(k) with company contribution

Paid lunch period

Overtime opportunities

Long-term professional development

Job summary

Boutique Recruiting is seeking an Office Administrator for a growing manufacturing company. You will enter customer orders, coordinate with production, and prepare shipping documents while supporting daily office operations.

The role emphasizes accuracy, reliability, and basic accounting tasks, with on-site collaboration across manufacturing and shipping teams. Strong basic computer skills and clear communication are essential.

Qualifications

• Experience in manufacturing-office environment is a plus.
• Ability to proofread and verify work for accuracy.
• Willingness to work onsite and collaborate with manufacturing and shipping teams.
• Proficiency with Microsoft Office tools and basic accounting tasks.

Responsibilities

• Enter and process incoming customer orders accurately
• Coordinate orders with the production planning team to support manufacturing schedules
• Prepare shipping documentation including bills of lading and packing lists
• Verify shipping documents against orders to ensure accuracy
• Coordinate outbound truck pickups and assist with shipment preparation
• Reconcile invoices against purchase orders and assist with basic accounting tasks
• Handle phones, email, Word and Excel tasks and other general office administration

Skills

Attention to detail

Strong communication

English proficiency

Learn order-entry processes

Dependable attendance

Tools

Microsoft Excel

Microsoft Word

Email

Job description

Position Title: Office Administrator

Build a career where accuracy, ownership, and reliability actually get noticed. A growing manufacturing company is seeking an Office Administrator to support daily order processing, manufacturing coordination, shipping, and general office operations. This role will be responsible for entering and processing customer orders, coordinating with the production team, preparing shipping documentation, arranging outbound shipments, assisting with invoice reconciliation, and providing day-to-day administrative support.

The ideal candidate is dependable, detail-oriented, and comfortable taking ownership of their work. You do not need years of office experience or a college degree to succeed here, but you do need strong basic computer skills, sound judgment, professionalism, and the discipline to double-check your work before it goes out the door.

Responsibilities

• Enter and process incoming customer orders accurately
• Coordinate orders with the production planning team to support manufacturing schedules
• Prepare shipping documentation including bills of lading and packing lists
• Verify shipping documents against orders to ensure products, quantities, weights, and other details are accurate
• Coordinate outbound truck pickups and assist with shipment preparation
• Reconcile incoming invoices against purchase orders and assist with basic accounting-related tasks
• Handle phones, email, Microsoft Word and Excel tasks and other general office administration

Requirements

• Working knowledge of Microsoft Excel, Microsoft Word, and email
• Strong attention to detail with the ability to proofread and verify work for accuracy
• Dependable attendance and a consistent, professional approach to work
• Ability to learn order-entry processes and internal systems
• Strong communication skills with the ability to answer phones and communicate effectively in English
• Ability to learn basic invoice and purchase order reconciliation
• Willingness to work onsite and collaborate closely with manufacturing and shipping operations

Preferred Qualifications

• Previous experience in a manufacturing or manufacturing-office environment
• Exposure to shipping, order entry, or logistics coordination
• Familiarity with bills of lading, packing lists, purchase orders, and outbound shipments
• Previous invoice reconciliation experience
• Demonstrated ability to perform administrative work with a high degree of accuracy

Benefits

• Medical insurance
• 401(k) with a company contribution
• Paid lunch period
• Overtime opportunities as business needs require
• Long-term professional development and advancement opportunities
• Potential to expand into office management, accounting support, and broader operational responsibilities