Office Manager

Specialized Recruiting Group - York County / South Charlotte; Rock Hill (SC); On-site; USD 42,000 - 62,000; Full time

Job summary

Specialized Recruiting Group - York County / South Charlotte is seeking an Office Manager to oversee daily administrative and operational functions, acting as a liaison among management, customers, vendors, and staff. The role supports accounting and HR activities, handles communications, and assists with payroll and purchasing.

Success requires strong organizational, multitasking, and communication skills, plus experience with accounting software.

Qualifications

• High school diploma or GED required.
• 3+ years of Office Manager or similar leadership experience.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities.
• Experience with accounting software and basic bookkeepingFunctions.

Responsibilities

• Oversee daily office operations and administrative activities.
• Serve as primary contact for customers, vendors, and visitors.
• Coordinate calls, emails, correspondence, and office communications.
• Support accounts payable/receivable and invoice processing.
• Maintain accurate records, files, and company documentation.
• Assist with payroll and HR administrative tasks, including onboarding.
• Support purchasing activities and vendor relations.
• Prepare reports, spreadsheets, and presentations for management.
• Coordinate supplies, equipment maintenance, and facilities needs.
• Assist with customer order tracking and coordination between office and production teams.
• Schedule meetings, manage calendars, and coordinate company events.
• Ensure compliance with company policies and confidentiality of sensitive information.

Skills

Office management

MS Office

Communication skills

Time management

Organization

Accounting software experience

Education

High school diploma or GED

Tools

Accounting software

Job description

The Office Manager will oversee the daily administrative and operational functions of the office while serving as a key liaison between management, customers, vendors, and employees. This individual will ensure smooth office operations, support accounting and human resources functions, coordinate customer communications, and assist with various business activities critical to the success of the manufacturing operation.

Candidates with ACCOUNTING experience are encouraged to apply.

Key Responsibilities

• Manage daily office operations and administrative activities.
• Serve as the primary point of contact for customers, vendors, and visitors.
• Coordinate incoming calls, emails, correspondence, and office communications.
• Support accounts payable and accounts receivable processes, including invoice processing and payment tracking.
• Maintain accurate records, files, and company documentation.
• Assist with payroll preparation and HR administrative functions, including onboarding and employee records management.
• Support purchasing activities and maintain vendor relationships.
• Prepare reports, spreadsheets, and presentations for management.
• Coordinate office supplies, equipment maintenance, and facility-related needs.
• Assist with customer order tracking and communication between office and production teams.
• Schedule meetings, manage calendars, and coordinate company events as needed.
• Ensure compliance with company policies and maintain confidentiality of sensitive information.

Qualifications

Required

• High school diploma or GED.
• 3+ years of Office Manager, Administrative Manager, or similar office leadership experience.
• Strong proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication abilities.
• Experience with accounting software and basic bookkeeping functions.