Office Administrator

Sbhonline; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Sbhonline is seeking a proactive Office Administrator in New York, NY, to support daily operations and office efficiency. The ideal candidate should have experience managing multiple responsibilities and proficiency with QuickBooks.

The Office Administrator will be key in coordinating internal teams, vendors, and clients while maintaining records and managing schedules in a fast-paced environment. Strong organizational skills are essential.

Qualifications

• Proven experience in an administrative, office management or similar role.
• Strong organizational and multitasking abilities.
• Professional, dependable, and self-motivated.

Responsibilities

• Provide administrative support for smooth office operations.
• Manage financial records, invoices, and transactions using QuickBooks.
• Assist with project coordination and communication.

Skills

Strong organizational abilities

Multitasking

Excellent communication skills

Proficiency in QuickBooks

Proficiency in Microsoft Office Suite

Job description

Office Administrator

Location: New York, NY

Employment Type: Full-Time

Schedule: Monday through Friday – Standard Business Hours

Salary: Based on Experience

A construction and development company is seeking a highly organized and proactive Office Administrator to support daily operations and help ensure the efficient functioning of the office. The ideal candidate will have strong administrative experience, proficiency with QuickBooks, and an understanding of the construction and development industry.

This role is perfect for someone who enjoys managing multiple responsibilities, maintaining accurate records, and supporting project coordination in a fast‑paced environment.

What You'll Do

• Provide administrative support to ensure smooth and efficient office operations
• Manage financial records, invoices, accounts, and transactions using QuickBooks
• Assist with project coordination and communication between internal teams, vendors, and clients
• Maintain organized filing systems, records, and project documentation
• Monitor and order office supplies as needed
• Prepare reports, spreadsheets, and correspondence
• Coordinate schedules, meetings, and appointments
• Support management with administrative and operational projects
• Track and organize project-related paperwork and contracts
• Assist with general office management and day‑to‑day business activities

Requirements

• Proven experience in an administrative, office management, or similar role
• Proficiency in QuickBooks and Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines in a fast‑paced environment
• Professional, dependable, and self‑motivated