Construction Office Administrator

Walker Property Services, LLC; Town of Florida (NY); On-site; USD 23,000 - 28,000; Full time

Benefits offered by this job

Competitive pay

Paid vacation

Performance bonuses

Health insurance

401(k) with matching

Referral bonuses

Job summary

Walker Property Services, LLC is seeking a Construction Office Administrator to support the project management team and maintain smooth office operations. The role handles administrative tasks, project documentation, and scheduling to keep construction projects on track.

We offer stability, opportunities for career growth, and a benefits package including health insurance, paid vacation, 401(k) with matching, and referral bonuses. Compensation is $17–$20 hourly with performance bonuses.

Qualifications

• Interacting professionally with clients, vendors, and project teams.
• Proficient in Microsoft Office; familiarity with construction software is a plus.
• Reliable, proactive and able to support a growing team.
• High school diploma or equivalent; further qualifications in business admin are a plus.
• 2+ years in office administration, preferably in construction or related industries.

Responsibilities

• Maintain project documentation (contracts, permits, reports).
• Schedule inspections, site visits, and travel arrangements.
• Coordinate with subcontractors, suppliers, and internal teams.
• Assist with materials procurement and inventory tracking.
• Oversee daily office operations (phones, meetings).

Skills

Client/vendor communication

Microsoft Office proficiency

Reliability & initiative

Business Administration education

Experience in construction or related

Education

High school diploma

Associate/Bachelor in Business Admin (plus)

Tools

Construction software

Excel

Word

Outlook

Job description

We are looking for a Construction Office Administrator to support our project management team and ensure smooth office operations. This role involves managing administrative tasks, coordinating project documentation, and assisting with scheduling to keep our construction projects running efficiently.

We offer stability, career growth, and a competitive benefits package, including:

• Competitive pay
• Paid vacation
• Performance bonuses
• Health insurance
• 401(k) with matching
• Referral bonuses

If you are organized, detail-oriented, and thrive in a fast-paced environment, we encourage you to apply!

Compensation: $17 - $20 hourly

Qualifications

• Professionalism in interacting with clients, vendors, and project teams.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with construction software is a plus.
• Must be reliable, proactive, and eager to support a growing team.
• High school diploma or equivalent (Associate’s or Bachelor’s degree in Business Administration or related field is a plus).
• Proven experience (2+ years) as an office administrator, office manager, or in a similar administrative role, preferably in the construction or related industries.

Responsibilities

• Maintain project documentation, including contracts, permits, and reports.
• Schedule inspections, job site visits, and travel arrangements.
• Coordinate with subcontractors, suppliers, and internal teams to support projects.
• Assist with materials procurement and inventory tracking.
• Oversee daily office operations, including answering calls and scheduling meetings.