Office Administrator

Sbhonline; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

SBHonline in Brooklyn, NY is seeking a highly organized Office Administrator to join our team. You will support daily office operations, manage administrative processes, coordinate documentation, and ensure effective communication with clients, vendors, and staff.

Experience with record-keeping and billing coordination is a plus. The ideal candidate is proactive, dependable, and able to juggle multiple priorities while maintaining accuracy and professionalism.

Qualifications

• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong communication, both verbal and written.

Responsibilities

• Prepare, organize, and manage proposals, contracts, and paperwork.
• Coordinate and maintain insurance documentation and related records.
• Handle calls and emails professionally and timely.
• Maintain filing systems for company records.
• Assist with billing coordination and invoice tracking.
• Monitor deadlines and ensure documentation is completed on time.
• Provide admin support to management as needed.
• Coordinate with clients, vendors, and team members for smooth workflow.
• Maintain confidentiality of sensitive information.
• Identify opportunities to improve office processes.

Skills

Exceptional organizational skills

Attention to detail

Multitasking

Verbal and written communication

Tools

Microsoft Office Suite

Excel

Outlook

Word

Job description

Location: Brooklyn, NY
Employment Type: Full-Time
Schedule: Monday through Friday – Standard Business Hours
Salary: Based on Experience

Office Administrator

Position Overview

We are seeking a highly organized and detail-oriented Office Administrator to join our team in Brooklyn. This role is responsible for supporting daily office operations by managing administrative processes, coordinating documentation, maintaining organized records, and ensuring efficient communication with clients, vendors, and internal staff.

The ideal candidate is proactive, dependable, and able to manage multiple priorities while maintaining a high level of accuracy and professionalism.

Responsibilities

• Prepare, organize, and manage proposals, contracts, and administrative paperwork.
• Coordinate and maintain insurance documentation and related records.
• Handle incoming phone calls, emails, and other communications in a professional and timely manner.
• Maintain organized digital and physical filing systems for company records and documentation.
• Assist with billing coordination, invoice tracking, and administrative support for accounting functions.
• Monitor deadlines and ensure all required documentation is completed accurately and on time.
• Support day-to-day office operations and provide administrative assistance to management as needed.
• Coordinate with clients, vendors, and team members to ensure smooth workflow and communication.
• Maintain confidentiality while handling sensitive business information.
• Identify opportunities to improve office processes and administrative efficiency.

Qualifications

• Exceptional organizational skills with strong attention to detail.
• Excellent follow-through and ability to manage multiple tasks simultaneously.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and other office software.
• Strong verbal and written communication skills.
• Ability to prioritize work independently in a fast-paced environment.
• Professional, dependable, and customer-service oriented.