Construction Office Manager - Bookkeeping & Administration

FurstStaffing; Rockford (IL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Paid holidays

7 days PTO

Job summary

Furst Staffing is seeking an organized Construction Office Manager to handle bookkeeping, payroll, and day-to-day administration in a Monday-Friday schedule. The role emphasizes high-volume A/P and A/R, union documentation, and project accounting in a fast-paced construction office.

You will enter payroll data in QuickBooks, develop detailed spreadsheets, and manage AIA documents and general contractor paperwork while maintaining accurate records and timely payments.

Qualifications

• Strong bookkeeping and administrative experience.
• Excellent attention to detail and follow-through.
• Comfortable communicating and following up with vendors and partners.
• Organized, proactive, able to manage multiple projects at once.
• Positive professional presence, seeking long‑term role.
• Proficient in QuickBooks.
• Very proficient in Microsoft Excel, formulas required.
• Experience with MS Word, Office 365, and email.

Responsibilities

• Handle project accounting, including high-volume A/P and A/R.
• Process payroll, benefits, and union documentation.
• Submit workers, insurance, and benefits through the union portal.
• Enter payroll data into QuickBooks.
• Develop and maintain spreadsheets, tracking data, and accurate records.
• Work with AIA documents and general contractor paperwork.
• Follow up on payments with confidence, friendly, curious, persistent.
• Support day-to-day administrative needs of the construction office.

Skills

Bookkeeping

Administrative experience

Attention to detail

Vendor communication

Multi-project management

Payroll processing

QuickBooks

Excel (formulas)

MS Word/Office 365/email

Tools

QuickBooks

Microsoft Excel

Word/Office 365

Job description

Construction Office Manager - bookkeeping & administration. Manage project accounting, payroll, and administrative tasks in a Monday-Friday 8:00 AM-4:30 PM schedule.

Key Responsibilities:

• Handle project accounting, including high-volume A/P and A/R

• Process payroll, benefits, and union documentation

• Submit workers, insurance, and benefits through the union portal

• Enter payroll data into QuickBooks

• Develop and maintain spreadsheets, tracking data, and accurate records

• Work with AIA documents and general contractor paperwork

• Follow up on payments with confidence, friendly, curious, persistent

• Support day-to-day administrative needs of the construction office

Qualifications:

• Strong bookkeeping and administrative experience

• Excellent attention to detail and follow-through

• Comfortable communicating and following up with vendors and partners

• Organized, proactive, able to manage multiple projects at once

• Positive professional presence, seeking long‑term role

• Proficient in QuickBooks

• Very proficient in Microsoft Excel, formulas required

• Experience with MS Word, Office 365, and email

Benefits:

• Paid holidays + 7 days PTO

You excel at QuickBooks bookkeeping and complex Excel formulas. You can manage high-volume A/P, A/R, and payroll. You thrive in fast‑paced construction admin with strong follow-through