Office Administrator

United Talent LLC; Morgantown (WV); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Weekly pay

Health insurance after 60 days

Unlimited referral bonuses

Job summary

United Talent LLC is seeking a dependable Office Administrator to support the daily operations of a fabrication shop in Morgantown, WV. You will be the main contact for customers, coordinating with the shop foreman to enter jobs and maintain records, and communicating order updates.

Responsibilities include greeting customers, entering orders and quotes, processing payments, and data entry tasks in QuickBooks. The role requires strong attention to detail and organized clerical skills.

Qualifications

• Experience in office administration or data entry.
• Professional phone etiquette and clear communication.
• Ability to stay organized and accurate data entry.

Responsibilities

• Greet customers and provide friendly, professional assistance.
• Enter job orders using information prepared by the shop foreman.
• Contact customers when their jobs are completed and ready for pickup.
• Enter quotes and convert approved quotes into job orders.
• Answer incoming phone calls and direct them to the appropriate person.
• Accept and process customer credit card payments using a card terminal.
• Maintain organized and accurate customer, quote, and job records.
• Enter vendor invoices and match packing slips with invoices.
• Assist with entering employee timecards into QuickBooks.
• Audit job records for accuracy and completeness.
• Assist with other administrative tasks as assigned.

Skills

Data entry

Customer service

Phone etiquette

Tools

QuickBooks

Job description

Category: Administrative & Clerical

Location: Morgantown, WV

Type: Contract to Perm

Job ID: 1733195

United Talent is seeking a dependable, organized Office Administrator to support the daily operations of a fabrication shop in the Morgantown, WV area. This position serves as a point of contact for customers and works closely with the shop foreman to enter jobs, maintain accurate records, and communicate order updates.

Pay & Schedule

• Pay: $18–$23 per hour, based on experience.
• Monday–Thursday: 7:30 a.m.–4:00 p.m.
• Friday: 6:30 a.m.–2:30 p.m.

Responsibilities

• Greet customers and provide friendly, professional assistance.
• Enter job orders using information prepared by the shop foreman.
• Contact customers when their jobs are completed and ready for pickup.
• Enter quotes and convert approved quotes into job orders.
• Answer incoming phone calls and direct them to the appropriate person.
• Accept and process customer credit card payments using a card terminal.
• Maintain organized and accurate customer, quote, and job records.
• Enter vendor invoices and match packing slips with invoices, identifying discrepancies.
• Assist with entering employee timecards into QuickBooks.
• Audit job records for accuracy and completeness.
• Assist with other administrative tasks as assigned.

Qualifications

• QuickBooks experience is required.
• Previous office administration, customer service, or data entry experience preferred.
• Strong attention to detail and accurate data entry skills.
• Professional phone etiquette and clear communication skills.
• Ability to stay organized, prioritize tasks, and work closely with shop personnel.
• Comfortable learning computer programs and processing credit card payments.
• Experience in manufacturing, fabrication, or similar shop environment is helpful but not required.

Perks & Benefits:

• Weekly pay via direct deposit or pay card
• Health insurance available after 60 days
• Unlimited Referral Bonuses! For every new Associate you refer that works 40 hours you will receive $40, and once they work 140 hours you will receive an additional $140. There is no cap on how much referral money you can earn!

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