Office Administrator

Audubon Companies; Canonsburg (Washington County); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in fabrication and support is seeking a proactive and organized Office Administrator for their facility in Canonsburg, PA. The role focuses on maintaining smooth daily operations, managing supplies, handling communications, and assisting with commercial proposals. Ideal candidates will possess strong organizational skills, excellent communication abilities, and at least 3 years of experience in an office setting. This position offers a dynamic work environment where multi-tasking and attention to detail are key.

Qualifications

• 3+ years’ experience in an office setting is essential.
• Knowledge of administrative and clerical procedures required.
• Verbal and written communication skills are necessary.

Responsibilities

• Manage office supplies and inventory for the facility.
• Coordinate maintenance and repairs for office equipment.
• Serve as the first point of contact for visitors and greet them.

Skills

Organizational skills

Communication abilities

Customer service orientation

Attention to detail

Ability to multi-task

Education

High school diploma

Tools

Relevant software applications

Job description

Audubon is currently seeking a proactive and organized Office Administrator to support our fabrication facility in Canonsburg, PA. This Office Administrator role is crucial in ensuring the smooth day-to-day operations of the office. The successful candidate will manage office supplies, handle phone calls, greet visitors, and assist with commercial proposals. The ideal candidate will have strong organizational skills, excellent communication abilities, and the flexibility to handle a range of administrative tasks in a fast-paced environment.

PRIMARY RESPONSIBILITIES

• Provide support for Managers with administrative duties
• Data entry of expense reports & receipts weekly
• Directs office activities and functions to maintain efficiency and compliance with company policies
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required
• Prepares agendas, makes travel arrangements, and maintains calendars for senior management
• Oversees telephone services, email correspondence, and mail distribution
• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files
• Order and maintain office supplies and inventory for the facility.
• Liaise with vendors and suppliers to ensure timely delivery of materials.
• Coordinate maintenance and repairs for office equipment and facility needs.
• Keep common areas organized and ensure they are well-stocked and clean.
• Serve as the first point of contact for visitors, ensuring a professional and friendly welcome.
• Manage incoming and outgoing mail and deliveries.
• Schedule and coordinate meetings, including conference room bookings.
• Assist in preparing, organizing, and reviewing commercial proposals.
• Support the management team with data entry, report preparation, and other administrative tasks as needed.
• Help with travel arrangements and accommodations for staff and guests when required.
• Assist in organizing company events, meetings, and training sessions.
• Handle special projects or additional administrative tasks as assigned by management.
• Performs other related duties as assigned

EXPERIENCE AND SKILL REQUIREMENTS

• High school diploma required
• 3+ years’ experience in an office setting
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software applications
• Knowledge of customer service principles and practices
• Keyboard skills
• Verbal and written communication skills
• Professional personal presentation
• Customer service orientation
• Information management
• Organizing and planning
• Attention to detail, organizational skills
• Ability to multi-task

No Recruiters, please!

Equal Opportunity Employer/Veterans/Disabled