Office Administrator

Trautman & Shreve, Inc; Aurora (CO); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Annual discretionary bonus

Job summary

Trautman & Shreve, Inc is seeking an Office Administrator to oversee daily administrative operations and support management. You will be the central point of contact for employees, customers, vendors, and visitors, maintaining records, coordinating schedules, and supporting business processes.

The role requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 3–5 years in an administrative role supporting management.
• High school diploma or GED required.
• Bachelor’s degree or current pursuit preferred.
• Working knowledge of the construction industry, operations management and safety practices a plus.

Responsibilities

• Answer phones and transfer calls to appropriate individuals.
• Greet visitors and handle inquiries or direct them as needed.
• Create, maintain and enter information into databases.
• Use computers for word processing and data management.
• Operate office equipment and arrange repairs when needed.
• Process and distribute reports internally and externally.
• Serve as liaison between field and main office; project team and field personnel.

Skills

Business writing

Organization

Scheduling

Microsoft Office

Communication

Interpersonal skills

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

We are a single-source solution for the design and implementation of sophisticated mechanical and plumbing systems. Our integrated in-house production model utilizes coordinated BIM models to produce precise fabrication documentation to help ensure accurate installation.

Job Summary

The Office Administrator is responsible for overseeing daily administrative operations and providing support to management and staff to ensure the efficient functioning of the office. This position serves as a central point of contact for employees, customers, vendors, and visitors while maintaining organized records, coordinating schedules, managing communications, and supporting various business processes. The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment.

Essential Duties & Responsibilities

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
• Create, maintain, and enter information into databases.
• Use computers for various applications, such as database management or word processing.
• Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Process and distribute necessary reports internally and externally.
• Serve as liaison between field office and main office; project team and field personnel as needed.
• Conserve time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintain confidentiality of company information.
• Perform additional assignments as required by the company or as directed by management.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION And/or EXPERIENCE

• 3 - 5 years working in an administrative job, supporting management.
• High school diploma or GED required.
• Bachelor’s Degree or currently pursuing preferred.
• Working knowledge of the construction industry, operations management, and safety practices a plus.

PREFERRED SKILLS And ABILITIES

• Business writing and reporting skills
• Excellent Organization, Communication, Customer Service And Interpersonal Skills
• Scheduling and time management skills
• Computer Skills
• Strategic, analytical, and multi-tasking skills
• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).
• Working knowledge of project and financial software a plus.

Required Attributes

• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must have the ability to make sound decisions and produce accurate and timely results in mind.
• Must prioritize and organize work in a fast paced multi-task environment.
• Must monitor and analyze data and solve problems on a tactical and strategic level.
• Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
• Must Demonstrate Commitment To Company Values.

There is no application deadline at this time. There is no deadline because applications are accepted on an ongoing basis.

Compensation Range

Minimum $25.00 per hour and maximum $30.00 per hour, depending on experience.

Other Compensation

this position is eligible for an annual discretionary bonus

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

Affirmative Action Policy

Please review our Aff