Office Administrator - Manufacturing

AllTek Staffing & Resource Group, Inc.; Ruffs Dale (Westmoreland County); On-site; USD 23,000 - 32,000; Part time

Job summary

AllTek Staffing & Resource Group, Inc. is seeking an Office Administrator in Pennsylvania to support interdepartmental communication and information flow between a local manufacturing facility and the company's headquarters.

You will work with HR, accounting/payroll, warehouse, and materials teams to move information, paperwork, and materials smoothly. Strong organization and computer skills are essential for success in a fast-paced environment.

Qualifications

• Excellent communication across departments and locations.
• Strong organizational and record-keeping abilities.
• Proficiency with email and Microsoft Excel.

Responsibilities

• Coordinate communication between the local facility and headquarters.
• Communicate with HR, accounting, payroll, warehouse, and material coordination teams.
• Assist with tracking and coordinating the movement of materials between facilities.
• Maintain spreadsheets, reports, and other administrative records.
• Handle email correspondence and routine office communication.
• Enter and update information in company systems.
• Assist with paperwork and documentation related to materials, shipments, and facility activities.
• Help resolve communication or information gaps between departments.
• Provide general administrative support to the facility as needed.

Skills

Strong communication

Organizational skills

Attention to detail

Independent worker

Reliability

Tools

Microsoft Excel

Office suite

Job description

Job Details

• Pay: $20.00/hour
• Schedule: Monday-Friday
• Hours: 8:00 AM-4:30 PM
• Location: Madison/Ruffsdale, PA
• Position type: Temporary - Potential for Permanent Hire

About the Role

As the Office Administrator, you will help keep information and communication flowing between the local manufacturing facility and the company's headquarters. You'll work closely with HR, accounting/payroll, warehouse, and material coordination teams to help ensure information, paperwork, and materials move smoothly between locations. This is a good fit for someone who is organized, comfortable working on a computer, and able to communicate effectively with people across different departments.

What You'll Do

• Coordinate communication between the local facility and headquarters
• Communicate with HR, accounting, payroll, warehouse, and material coordination teams
• Assist with tracking and coordinating the movement of materials between facilities
• Maintain spreadsheets, reports, and other administrative records
• Handle email correspondence and routine office communication
• Enter and update information in company systems
• Assist with paperwork and documentation related to materials, shipments, and facility activities
• Help resolve communication or information gaps between departments
• Provide general administrative support to the facility as needed

What We're Looking For

• Strong communication and organizational skills
• Comfortable using email, Microsoft Excel, and other computer programs
• Ability to create, update, and maintain spreadsheets and reports
• Strong attention to detail and accuracy
• Ability to communicate effectively with multiple departments and locations
• Self-motivated and able to work independently
• Reliable and professional
• Experience with warehouse operations, material movement, logistics, shipping/receiving, or manufacturing is a plus, but not required.

Why Consider This Opportunity?

• Work in a brand-new manufacturing facility
• Monday-Friday daylight schedule
• $20/hour starting pay
• Opportunity for the position to become permanent
• Gain experience working directly with manufacturing, logistics, HR, and accounting teams
• Opportunity to grow with a new facility as operations expand