Office Administrator - Parttime

CALTEC Corp.; Irvine (CA); On-site; USD 32,000 - 40,000; Part time

Benefits offered by this job

Flexible Schedule

Sick Pay

Growth training opportunities

Paid vacation and holidays

Job summary

Sunstall Inc. is seeking a reliable, detail-oriented Part-Time Office Administrator in Irvine, CA to support day-to-day in-office operations. The role focuses on handling mail, scanning and distributing documents to the correct departments, maintaining files, and assisting with general office tasks.

The ideal candidate works independently and stays organized. This position offers part-time, in-office work with opportunities for growth, flexibility in scheduling, and a collaborative team

Qualifications

• Basic computer skills required and ability to manage confidential information.
• Strong attention to detail and good organization habits.
• Dependable and punctual with office environment experience.

Responsibilities

• Receive, open, and sort incoming mail and deliveries.
• Scan documents and route to appropriate departments.
• Maintain organized digital files and physical filing systems.
• Assemble and maintain office records and binders.
• Assist with basic administrative tasks as needed.
• Support general office organization and cleanliness.
• Occasionally run office-related errands as required.
• Greet and direct clients and visitors, answer calls and emails.
• Prepare reports for mailings, meetings, and correspondence.

Skills

Basic computer skills

Attention to detail

Organizational skills

Confidentiality

Reliability

Office environment

Education

High school diploma

Job description

Classification:

Nonexempt

Pay:

$23.00 - $29.00 per hour

Reports to:

Executive Team, Project Managers

About Us:

We are a growing general contractor. Our projects range from commercial builds to complex tenant improvements. We're seeking a Part-Time Office Administrator to be a cornerstone in building a strong foundation as we scale. This role will support day-to-day office operations and keep information flowing to the right people. This opening is ideal for someone who thrives in a dynamic, evolving environment.

Job Description

Job Summary:

We are looking for a reliable, detail-oriented part-time Office Administrator to support our in-office operations. This role focuses on handling incoming mail, scanning and distributing documents to the correct departments, maintaining physical and digital files, and assisting with general office tasks. The ideal candidate is organized, consistent, and comfortable working independently.

Supervisory Responsibilities:

None

Duties/Responsibilities:

Receive, open, and sort incoming mail and deliveries

Scan documents and route them to the appropriate departments

Maintain organized digital files and physical filing systems

Assemble and maintain binders and office records

Assist with basic administrative tasks as needed

Support general office organization and cleanliness

Run occasional office-related errands, if required

Communicate clearly with team members to ensure documents are handled correctly

Greets and directs clients and visitors.

Answers phone calls and emails.

Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.

Performs other related duties as assigned.

Required Skills/Abilities:

Basic computer skills (scanning, email, file management)

Strong attention to detail

Good organizational habits

Ability to handle confidential information appropriately

Dependable and punctual

Comfortable working in an office environment

Preferred Qualifications:

High school graduate.

Prior experience in an office or administrative role

Experience in construction or professional services offices is a plus

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Work Environment:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. However, other duties the job may demand are driving to conferences with potential clients. In person meetings are required to carry out some of the duties of the job and as required by clients. Candidates should also be able to drive to public locations for pre-bid conferences and bid openings.

Schedule:

Part-time, in-office

Flexible schedule, if it does not impede responsibilities

Benefits:

Flexible Schedule (if it doesn't interfere with role responsibilities)

Sick Pay

Training Opportunities for Growth

Paid Vacation and Holidays

Additional Information:

CALTEC Corp. participates in E-Verify to confirm work authorization.

We are an Equal Opportunity Employer and value diversity in our workplace.

No visa sponsorship (H1B or otherwise) is available at this time.

Please do not contact the office directly.