Office Administrator

Truck and Trailer Specialties, Inc.; Howell (MI); On-site; USD 30,000 - 46,000; Full time

Benefits offered by this job

Employer paid healthcare

HRA balance

Annual bonus eligibility

401(k) match

Referral bonus

Paid time off

Company holidays

Job summary

Truck and Trailer Specialties, Inc. is seeking an Office Administrator to handle front office tasks and administrative duties in a busy shop environment. You will greet guests, manage calls, handle mail, and support sales and HR activities while maintaining accurate records.

The role requires attention to detail, reliability, and the ability to work independently within a small team. This full-time position offers benefits and regular weekday hours.

Qualifications

• Minimum 1 year experience in front office setting.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to work independently with minimal supervision.
• Strong organizational and multitasking abilities.

Responsibilities

• Answer incoming calls, screen and direct calls accordingly.
• Receive guests and customers, referring to the appropriate person.
• Operate office machines and secure service when required.
• Prepare outgoing and incoming mail and shipping of packages.
• Check and update time clock records daily.
• Maintain office supply inventory.
• Perform bookkeeping related to purchase orders, parts orders, receiving, invoicing, reports.
• Process credit card payments and reconcile statements.
• Assist sales with management of project files and related clerical tasks.
• Support HR processes and general administrative duties.
• Work a 9-hour shift Monday through Friday with overtime as needed.

Skills

Front office

Microsoft Office

Communication skills

Detail oriented

Team player

Education

High school diploma or equivalent

Job description

Description

Job Title: Office Administrator

Department: Administration

Job Summary

Responsible for front office administrative tasks.

Supervisory Responsibilities

None

BENEFITS

Employer paid healthcare and HRA balance, other benefits available for a premium amount, eligible for annual increase, eligible for bonus twice annually, 3% annual 401(k) match, $1,000 employee referral bonus, paid time off and company holidays.

Duties/Responsibilities

Support daily functions including, but not limited to:

• Answer incoming calls, screen, and direct calls accordingly
• Receive guests and customers, referring these to the appropriate person as needed
• Operate office machines, secure service when required
• Prepare outgoing and incoming mail and the shipping of packages
• Check and update time clock records daily
• Maintain office supply inventory
• Perform bookkeeping related to purchase orders, parts orders, receiving, invoicing, reports
• Process credit card payments and reconcile credit card statements
• Assist sales with management of project files including setup, equipment order confirmations, shop barcodes and others
• Perform filing tasks and spreadsheet management as directed
• Assist HR with processes and administrative tasks
• Give support to managers and office whenever possible
• Work a 9-hour shift Monday through Friday with overtime available
• Other duties as assigned to meet the ongoing needs of the organization

Required Skills/Abilities

• Minimum 1 year experience in front office setting
• Ability to work alone with minimal or no supervision
• Working knowledge of basic office software (such as Microsoft Office)
• Working knowledge of company software and procedures
• Great attitude and ability to work with others
• Good communication skills, written and verbal
• Attention to detail and good organizational skills

Education and Experience

• High school diploma or equivalent

Physical Requirements (representative but not exhaustive)

• Sitting, crouching, kneeling
• Manual finger dexterity
• Heavy lifting; 30 pounds or more
• Twisting, bending, reaching, and stretching
• Long periods of standing
• Exposure to shop noise and dust
• Exposure to moving mechanical parts and vehicles
• Exposure to hot and cold temperatures

Core Values

• Integrity with a strong moral compass
• Exceptional work ethic with grit
• Team player attitude
• Innovation

Requirements

Must be able to pass a pre-employment drug screen (including THC), physical, and background check.