Office Administrator

ETI Global; Loveland (CO); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental insurance

Vision insurance

401k access

Sick and vacation accrual

Job summary

ETI Global in Loveland, CO is seeking an experienced Office Administrator to manage day-to-day administrative and accounting tasks. The role requires careful record-keeping, strong organization, and the ability to communicate with employees, customers, vendors, and management.

This in-person position offers growth opportunities and a structured environment. You will handle payments, deposits, reconciliations, payroll-related records, and office operations while maintaining confidentiality.

Qualifications

• Dependable, organized and detail-oriented with strong numerical skills.
• Able to work independently and meet deadlines.
• Excellent communication with employees, customers, vendors and management.
• Proactive and able to identify issues and bring them to management's attention.
• Commitment to confidentiality of company, employee and financial information.

Responsibilities

• Record customer payments and deposits.
• Make and track bank deposits.
• Perform bank and credit card reconciliations.
• Monitor outstanding accounts receivable and assist with collections.
• Assist with month-end and year-end accounting.
• Maintain employee and personnel records.
• Manage office files, documents, contracts, and correspondence.
• Answer phones and assist customers and vendors.
• Order office supplies and help manage normal office operations.
• Identify accounting or office issues and bring to management's attention promptly.
• Assist management with additional administrative and accounting projects as needed.
• Manage and help with parts inventory.
• Help manage yard and inventory specialist.
• Manage IT and office maintenance.
• Manage storage rental yard/business.

Job description

Position:

Full-Time

Reports To: Owner / Management

Position Summary

We are looking for a dependable, organized, and detail-oriented Office Administratorto manage the day-to-day administrative functions of our office.

This position requires someone who can work independently, stay organized, maintain accurate records, and make sure important office and inventory tasks are completed on time. The ideal candidate is trustworthy, professional, good with numbers, and comfortable communicating with employees, customers, vendors, and management.

This position is structured as full-time, and hourly/salary will be dependent on the candidate's experience.

Primary Responsibilities

• Record customer payments and deposits.
• Make and track bank deposits.
• Perform bank and credit card reconciliations.
• Monitor outstanding accounts receivable and assist with collections.
• Assist with month-end and year-end accounting.
• Maintain employee and personnel records.
• Manage office files, documents, contracts, and correspondence.
• Answer phones and assist customers and vendors when necessary.
• Order office supplies and help manage normal office operations.
• Maintain confidentiality of company, employee, payroll, and financial information.
• Identify accounting or office issues and bring them to management's attention promptly.
• Assist management with additional administrative and accounting projects as needed.
• Manage and help with parts inventory
• Help manage yard and inventory specialist
• Manage IT and office maintenance
• Manage storage rental yard/business

What We Are Looking For

We are looking for someone who takes ownership of their position. This person should not need to be reminded repeatedly about deadlines or routine responsibilities.

The right person will be proactive, organized, accurate, and willing to communicate when they see a problem. We value someone who looks for ways to make the office more efficient rather than simply completing assigned tasks.

Schedule

This position will be an in person, business hours position.

Key Expectations

Accuracy – Organization – Confidentiality – Accountability – Communication – Follow-Through

The Office Administrator is an important part of keeping the company organized and financially informed. We are looking for someone who takes pride in their work and wants to become a dependable part of the team.

Benefits include health insurance, life insurance, dental insurance, vision insurance, 401k access, sick and vacation accrual.