Office Administrator

Peak Nano; Kentucky; On-site; USD 36,000 - 52,000; Full time

Job summary

Peak Nano, a US-based AI-driven technology company, is seeking an Office Administrator to manage day-to-day office operations and support leadership.

You will handle calendar and travel, onboarding, vendor coordination, and office logistics while ensuring accuracy and efficiency in a fast-paced environment. This role requires strong organizational skills, the ability to multitask, and physical capability to lift up to 50 pounds.

Qualifications

• High school diploma or equivalent.
• Proficient in Microsoft Word and Excel.
• Familiarity with purchase orders and inventory management.
• Ability to work independently.
• Ability to lift up to 50 pounds.

Responsibilities

• Oversee day-to-day office operations.
• Calendar and travel management.
• Executive assistance to leadership.
• Greet visitors and direct them to the appropriate personnel.
• Assist with new hire onboarding, orientation, and paperwork.
• Vendor and contract coordination.
• Expense report management.
• Event and activity coordination.
• Answer and route incoming calls.
• Arrange catering and meeting logistics.
• Ownership of conference rooms and shared spaces.
• Onsite shipping and receiving coordination.

Skills

Independent work

Organizational skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

ERP systems

HRIS software

Job description

The Human Resource team at Peak Nano is seeking an Office Administrator that will oversee the day-to-day operations of the office, ensuring that all administrative activities are carried out efficiently and effectively. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities

Office supplies management

Calendar and travel management

Executive assistance to leadership

Greet visitors and direct them to the appropriate personnel

Assist with new hire onboarding, orientation, and paperwork

Vendor and contract coordination

Expense report management

Event and activity coordination

Answer and route incoming phone calls

Arrange catering and meeting logistics

Ownership of conference rooms and shared spaces

Onsite shipping and receiving coordination

Required Qualifications

• High school diploma or equivalent
• Experienced in Microsoft Office Suite, specifically Word and Excel
• Familiarity with POs and inventory management
• Ability to work independently
• Ability to lift up to 50 pounds

Preferred Qualifications

3+ years of office management or business administration experience

Experience with ERP systems or HRIS software

About The Company

Peak Nano

Founded in 2016

Peak is a US-based, AI-driven technology company that uses nanotechnology to solve macro-level global challenges. Our engineers and researchers are developing solutions for advanced optics, aerospace, life sciences, and other industrial solutions. We are the leader in applying artificial intelligence to design and optimize reusable polymers to make the world a safer and more sustainable place.