Office Assistant at Phoenix, AZ

NucleusTeq; Phoenix (AZ); On-site; USD 45,000 - 60,000; Full time

Job summary

A tech services company located in Phoenix, AZ, is seeking an organized Office Administrator to manage daily office operations and support the CEO. The ideal candidate will handle records, coordinate supplies, and ensure compliance with office policies. Strong communication and multitasking skills, along with a Bachelor's degree, are required. This is a full-time onsite role, with no remote work option.

Qualifications

• Proven experience as an Office Administrator or similar role.
• Ability to handle sensitive information with discretion.

Responsibilities

• Oversee daily office operations, ensuring efficiency.
• Schedule meetings and manage communications for the CEO.
• Maintain and update office records securely.

Skills

Organizational skills

Time-management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Education

Bachelor's degree

Job description

Role: Office Administrator
Location: Phoenix, AZ

About NucleusTeq

NucleusTeq is a software services, solutions, and products company enabling Fortune 1000 customers across the USA, Canada, UK, and India to modernize with Data, Cloud, AI/ML, Enterprise Automation, and Digital Engineering. We’ve delivered sustained hyper-growth and are scaling globally with a sharp focus on measurable customer outcomes.

Job Overview

We seek an organized, proactive, resourceful Office Administrator to join our team. This onsite job opportunity requires all 5 days in the office. In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and welcoming environment. The ideal candidate is a detail-oriented individual with strong communication and multitasking skills who can handle administrative responsibilities effectively while supporting our team and maintaining our office’s smooth functionality.

Key Responsibilities

• Office Management: Oversee daily office operations, manage supplies inventory, coordinate cleanliness, repairs, and overall facility maintenance.
• Administrative Support to CEO: Schedule meetings, appointments, and travel; handle internal communications and correspondence.
• Record Keeping, Documentation, and Asset Management: Maintain and update office records, files, and confidential information securely; manage and keep records of office assets.
• Budgeting and Expense Tracking: Track office expenses, manage budgets, and process invoices and reimbursements accurately.
• Employee Support and Onboarding: Facilitate onboarding, provide new hires with resources, and offer orientation support.
• Policy Compliance and Office Protocol: Ensure adherence to office policies, procedures, and relevant regulations.
• Vendor and Supplier Coordination: Manage vendor contracts, coordinate orders, and maintain office supplies and services.
• Event and Meeting Coordination: Organize meetings and internal events, and manage logistics for off‑site gatherings.

Qualifications

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Strong organizational and time‑management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Familiarity with budgeting, expense tracking, and record‑keeping.
• Ability to handle sensitive information with discretion.
• Bachelor’s degree required.