Office Administrator at Phoenix, AZ

NucleusTeq; Phoenix (AZ); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading software services company in Phoenix is seeking an organized Office Administrator. This role oversees daily office operations, providing administrative support and ensuring a welcoming environment. Ideal candidates will have a Bachelor's degree and proven experience. The position requires strong organizational and communication skills, proficiency in office software, and the ability to manage sensitive information discreetly. This is an on-site role, fully dedicated to enhancing office functionality.

Qualifications

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Strong organizational and time-management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Familiarity with budgeting, expense tracking, and record-keeping.
• Ability to handle sensitive information with discretion.

Responsibilities

• Oversee daily office operations and manage supplies inventory.
• Schedule meetings, handle communication for the CEO.
• Maintain and update office records securely.
• Track office expenses and manage budgets.
• Facilitate onboarding and provide resources to new hires.
• Ensure adherence to office policies and procedures.
• Manage vendor contracts and coordinate orders.
• Organize meetings and internal events.

Skills

Office software proficiency

Organizational skills

Time-management skills

Communication skills

Discretion handling sensitive information

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Role : Office Administrator
Location: Phoenix, AZ

About NucleusTeq

NucleusTeq is a software services, solutions, and products company enabling Fortune 1000 customers across the USA, Canada, UK, and India to modernize with Data, Cloud, AI/ML, Enterprise Automation, and Digital Engineering. We’ve delivered sustained hyper-growth and are scaling globally with a sharp focus on measurable customer outcomes.

Job Overview

We seek an organized, proactive, resourceful Office Administrator to join our team. This onsite job opportunity requires all 5 days in the office. In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and welcoming environment. The ideal candidate is a detail-oriented individual with strong communication and multitasking skills who can handle administrative responsibilities effectively while supporting our team and maintaining our office’s smooth functionality.

Key Responsibilities

• Office Management: Oversee daily office operations, manage supplies inventory, coordinate cleanliness, repairs, and overall facility maintenance.
• Administrative Support to CEO: Schedule meetings, appointments, and travel; handle internal communications and correspondence.
• Record Keeping, Documentation, and Asset Management: Maintain and update office records, files, and confidential information securely; manage and keep records of office assets.
• Budgeting and Expense Tracking: Track office expenses, manage budgets, and process invoices and reimbursements accurately.
• Employee Support and Onboarding: Facilitate onboarding, provide new hires with resources, and offer orientation support.
• Policy Compliance and Office Protocol: Ensure adherence to office policies, procedures, and relevant regulations.
• Vendor and Supplier Coordination: Manage vendor contracts, coordinate orders, and maintain office supplies and services.
• Event and Meeting Coordination: Organize meetings and internal events, and manage logistics for off-site gatherings.

Qualifications

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Strong organizational and time-management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Familiarity with budgeting, expense tracking, and record-keeping.
• Ability to handle sensitive information with discretion.
• Bachelor’s degree required.