Office Administrator

Dahl Integration Marketing; Indiana (PA); On-site; USD 30,000 - 39,000; Full time

Job summary

Dahl Integration Marketing is seeking an experienced Office Administrator to support daily operations and ensure the staff has adequate backing to work efficiently.

The role covers coordinating office activities, supervising administrative staff, managing calendars and travel for upper management, handling correspondence, budgeting, records, and procurement, and preparing reports and presentations as needed.

Qualifications

• Proven experience as an office administrator or relevant role.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.
• Familiarity with office management procedures and basic accounting principles.
• Familiarity with WordPress.
• Familiarity with Quickbooks.
• Excellent knowledge of MS Office and office management software (ERP etc.).
• Qualifications in secretarial studies will be an advantage.
• High school diploma; BSc/BA in office administration or relevant field will be preferred.

Responsibilities

• Coordinate and oversee all office activities and operations to secure efficiency and compliance to company policies.
• Supervise administrative staff and allocate responsibilities to ensure maximum performance.
• Manage agendas/travel arrangements/appointments etc. for the upper management.
• Manage phone calls and correspondence (e-mail, letters, packages etc.).
• Support budgeting and bookkeeping procedures.
• Create and update records and databases with personnel, financial and other data.
• Monitor stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned
• Assist teammates whenever necessary.
• … and much, much more. No two days will ever be the same.

Skills

Office administration

Communication skills

Organizational skills

Leadership

WordPress

QuickBooks

MS Office / ERP

Education

High school diploma

BSc/BA in office administration

Tools

WordPress

Optimize Press

Infusionsoft

Job description

Office Administrator Position

"We’re Looking For A ‘Reliable’ Office Administrator That Will Undertake a Variety of Day-To-Day Administrative Tasks to Ensure That the Rest of the Staff Has Adequate Support to Work Efficiently."

Eric Dahl

From The Desk Of Eric Dahl

• Eugene, Oregon

Here’s What I’m Looking For and Not…

You must be a very organized and detailed professional. You’ll have various tasks assigned to you, and you must have the ability to learn fast, get everything completed, and prioritize.

The right person will make sure that things don’t fall through the ‘cracks.’

The tasks of the office administrator will be diverse ranging from bookkeeping to mentoring office assistants towards higher performance.

You will be highly competent in prioritizing work and working with little supervision. You’re self‑motivated and trustworthy.

The goal is to ensure the smooth running of our company’s offices and contribute in driving sustainable growth.

Personally I work long hours, and I need someone who can help me implement my ideas, manage projects and communicate with clients.

Speed is very important to me. If you’re a slow worker or a slow implementer or a slow learner – we simply won’t be a good fit.

You’ll have various tasks. I expect you to have a can do attitude. I can’t stand complainers or those that talk a good game but nothing ever gets done.

What I really want is someone who lets their work do the talking for them.

What You’ll Be Doing:

• Coordinate and oversee all office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and allocate responsibilities to ensure maximum performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Monitor stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist teammates whenever necessary
• … and much, much more. No two days will ever be the same.

For this role, you need to be wide open to what kind of tasks I throw your way. You need to embrace them with a sense of enthusiasm and excitement.

Required Skills

• Proven experience as an office administrator or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Familiarity with WordPress
• Familiarity with Quickbooks
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field will be preferred

You need to be a hardworking, self-starter, who is coachable, dependable, determined, driven, accountable, tech savvy, and naturally obsessed with details.

Additional Requirements

# 1
Intermediate knowledge of internet marketing, tracking, conversions, sales funnels, sales copy, upsells, etc.

# 2
Intermediate knowledge of some of the tools we use… like WordPress, Optimize Press, Infusionsoft

# 3
Intermediate knowledge of ad creation, ad placement and ad management (i.e. banners, ppc, solo ads, etc).

Optional Skills (Not Required, But a Plus)

• Basic HTML / coding ability
• Photoshop
• A great eye for design

Compensation And Getting Paid

Right now work is assigned on a per project basis and as soon as part-time or full-time work is available (provided you’ve worked well with us so far) you’ll be among the first people we contact. Rates average out to $25 an hour starting out. If you’re starting out with fewer skills and learning as you go, compensation is going to be lower. The right person for this role will also deeply value the learning experience.