Office Administrator

EV Mode; Irvine (CA); On-site; USD 45,000 - 55,000; Full time

Job summary

A dynamic company in California is seeking a reliable full-time Office Administrator to support efficient office operations. The ideal candidate should have outstanding communication skills, experience with office management, and knowledge of MS Office. Responsibilities include coordinating activities, managing schedules, and assisting with bookkeeping tasks. This position requires someone who is self-motivated and trustworthy.

Qualifications

• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.
• Familiarity with office management procedures and basic accounting principles.

Responsibilities

• Coordinate office activities and operations for efficiency.
• Manage agendas, travel arrangements, and appointments for management.
• Track stocks of office supplies and place orders as necessary.

Skills

Outstanding communication and interpersonal abilities

Excellent organizational and leadership skills

Familiarity with office management procedures

Excellent knowledge of MS Office

Education

High school diploma

BSc/BA in office administration or relevant field

Tools

MS Office

Office management software (ERP)

Job description

Overview

Office Administrator

We are looking for a reliable, paid full-time Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and helping with general office duties. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Qualifications

• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field is preferred