Office Administrator & Data Entry Specialist

US Diversity Job Search; Casa Grande (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Paid time off / leave programs

Job summary

Beacon Hill is recruiting an Office Administrator for a client in Casa Grande. This role supports daily office operations and ensures administrative processes run efficiently in a fast-paced environment.

Key responsibilities include handling incoming calls, data entry, payroll paperwork, expense reports, AMEX audits, and maintaining records. The ideal candidate has 2+ years of office experience and strong MS Office skills.

Qualifications

• 2+ years administrative or clerical experience.
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word).
• Strong data entry with high accuracy.
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently while managing multiple priorities.

Responsibilities

• Answer and direct incoming phone calls in a professional and courteous manner.
• Perform accurate data entry and maintain organized electronic and physical records.
• Organize, distribute, and track employee paychecks and related documentation.
• Assist employees and management with expense report preparation and submission.
• Review and audit American Express (AMEX) expense reports for accuracy, compliance, and proper documentation.
• Maintain office files, records, and administrative documentation.
• Support day-to-day office operations and assist with special projects as needed.
• Provide general administrative support to management and staff.

Skills

Data entry

MS Office

Excel

Outlook

Word

Organizational skills

Communication

Multitasking

Tools

Microsoft Office

Data entry software

Job description

Beacon Hill is recruiting an Office Administrator for a client in Casa Grande. This role supports daily office operations and ensures administrative processes run efficiently in a fast-paced environment.

Key responsibilities include handling incoming calls, data entry, payroll paperwork, expense reports, AMEX audits, and maintaining records. The ideal candidate has 2+ years of office experience and strong MS Office skills.