Office Administrative Assistant

Meter Check, Inc.; Oklahoma City (OK); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Vacation PTO

Paid holidays

401(k)

Medical insurance

Dental insurance

Life insurance

Travel expenses

Job summary

MeterCheck Measurement Services in Oklahoma City is hiring for an Office Administration – OKC position. This full- or part-time role supports general office tasks, bookkeeping, invoicing, and customer communications to ensure smooth daily operations.

The incumbent will work with accounting software, maintain records, process payments, and assist with month-end tasks. Strong MS Office skills and attention to detail are required.

Qualifications

• High School Diploma or GED required.
• 2–3 years of office administration and/or accounting experience with accounting software (e.g., QuickBooks, Great Plains, Sage).
• General knowledge of Microsoft Office: Word, Excel, PowerPoint, Outlook, Access.
• Intermediate Excel proficiency.
• Attention to detail.

Responsibilities

• Maintain proficiency with Great Plains Accounting Systems.
• Provide general support: photocopying, collating, filing.
• Answer main office phone.
• Prepare month-end reports and documents.
• Create invoices in Great Plains and submit to customers (email or customer portal).
• Monitor Accounts Receivable aging items, collections, and post payments.
• Maintain physical inventory in Great Plains.
• Input payables and forward for payment.
• Review employee expense reports and code expenses.
• Handle vehicle tag and title paperwork.
• Submit vendor credit applications.
• Coordinate with management on processes and procedures.
• Assist with customer inquiries and timely resolutions.
• Communicate issues to staff.
• Interact professionally with customers and co-workers.

Skills

Office administration

Attention to detail

Microsoft Office

Excel proficiency

Education

High School Diploma or GED

Tools

QuickBooks

Great Plains

Sage

Job description

MeterCheck Measurement Services

Job Description – OKC Office Administration Assistant

About MeterCheck

For over 50 years MeterCheck has focused on providing reliable products and specializing in custody transfer liquid measurement to the oil and gas industry. MeterCheck specializes in the sale and fabrication of oil and gas measurement equipment along with servicing this equipment in the field.

Website: www.metercheckms.com

Available Opening

Office Administration – OKC (3301 SE 89th St) — Full or Part Time

Job Responsibilities

• Maintain proficiency with Great Plains Accounting Systems.
• Provide general support, such as photocopying, collating, making files, and organizing files.
• Answer main office phone.
• Month-end report and document preparation.
• Create invoices in Great Plains Accounting Systems and submit them to customers via their preferred method(s) (email or “customer portal”).
• Monitor Accounts Receivable aging items, collections, and post payments daily.
• Maintain physical inventory in Great Plains Accounting Systems.
• Receive company payables, input payables in the Great Plains Accounting System, and forward payables for payment.
• Review employee expense reports and code expenses for financial reporting.
• Handle all company vehicle tag and title paperwork.
• Complete and submit vendor credit applications.
• Maintain contact with management to ensure all processes and procedures are followed.
• Assist with handling customer inquiries and resolving them in a timely manner.
• Communicate pertinent issues to other employees.
• Interact professionally with all customers and co-workers.

Minimum Job Qualifications

• High School Diploma or GED.
• 2–3 years of office administration and/or accounting experience utilizing accounting software such as QuickBooks, Great Plains, Sage, etc.
• General knowledge of Microsoft Office — Word, Excel, PowerPoint, Outlook, and Access.
• Intermediate Excel proficiency.
• Attention to detail.

Full-time employees are salaried positions, and part-time employees are hourly based.

Starting Pay: $37,440 salary / $18.00 per hour.

Company Benefits (Full-Time Employees)

• Vacation / PTO based on tenure.
• Paid holidays.
• 401(k) with company matching.
• Medical and dental insurance.
• Life insurance.
• Covered travel expenses.