Administrative Assistant

Smith; Oklahoma City (OK); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Health Insurance, with Vision and?

3% match on 401K (financial advisor)

$30,000 Life Insurance Policy

Company clothing provided

2 weeks Paid Time Off

17 paid holiday days

Job summary

Reagan Smith, Inc. in Oklahoma City, OK, is seeking an Administrative Assistant to provide essential administrative, data-entry and document support to the Land Department and to engage with landowners, clients and government agencies statewide. Entry-level position with training available for internal advancement.

The ideal candidate holds a Bachelor’s degree and has strong MS Excel, Word and Adobe skills, proofreading ability, and a customer-service mindset for precise documentation.

Qualifications

• Bachelor’s degree in a relevant field.
• At least 2 years of customer service experience.
• Proficiency with Microsoft Excel, Word and Adobe.
• Ability to proofread a variety of documents for clarity, consistency and accuracy.
• Preferred 2–4 years experience in a professional setting.
• Job specific training provided.

Responsibilities

• Assist with mailing, filing and copying as needed.
• Hand deliver documents to appropriate federal offices.
• Maintain and track correspondence and legal documents in databases and file systems to ensure proper record-keeping.
• Speak to mineral owners and answer all questions they have regarding paperwork they received.
• Review and verify documents to confirm title information, legal descriptions and proper execution.
• Input land ownership information into Excel spreadsheets accurately based on client-provided title opinions and federal ownership reports.
• Research various information using multiple public databases and other online resources.

Skills

Customer service experience

Microsoft Excel

Microsoft Word

Adobe

Education

Bachelor’s degree in a relevant field

Tools

Microsoft Office

Adobe

Job description

Administrative Assistant

Job Type: Full-Time

Reagan Smith, Inc. is seeking an administrative assistant to join our team inOklahoma City, Oklahoma. This role provides essential administrative, data-entry and document support to theLand Departmentas well as direct engagement withlandowners, clients, and government agencies across the state of Oklahoma. Entry level position with training available for internal advancement.

Qualifications

• Bachelor’s degree in a relevant field
• At least 2 years of customer service experience
• Proficiency with Microsoft Excel, Word and Adobe
• Ability to proofread a variety of documents for clarity, consistency and accuracy
• Preferred 2-4 years experience in a professional setting
• Job specific training provided

Job duties and responsibilities

• Assist with mailing, filing and copying as needed
• Hand deliver documents to appropriate federal offices
• Maintain and trackcorrespondence and legal documentsinto databases and file systems to ensure proper record-keeping
• Speak to mineral owners and answer all questions they have regarding paperwork they received
• Review and verify documents to confirmtitle information,legal descriptions and proper execution.
• Input land ownership information into Excel spreadsheets accurately based on client-provided title opinions and federal ownership reports
• Researchvarious information using multiple public databases and other online resources

Competencies

• Strongwritten and verbal communicationskills
• Strong research skills across multiple onlineresources
• Strong working knowledge ofMicrosoft OfficeandAdobe
• Attention to detail when drafting and reviewing documentation
• Ability tomultitaskand work efficiently in a afast-paced environment
• Willingness to learn and collaborate
• Ability to think critically and solve problems

Benefits

• Health Insurance, with Vision and Dental offered
• 3% match on 401K (financial advisor free of charge)
• $30,000 Life Insurance Policy
• Reagan Smith, Inc. clothing provided
• 2 weeks Paid Time Off
• 17 paid holiday days