Operations Assistant

Harrison Energy Partners; Tulsa (OK); On-site; USD 40,000 - 55,000; Full time

Job summary

Harrison Energy Partners in Tulsa, OK seeks an Administrative Assistant to provide support to the Operations Leaders and Vice President – Oklahoma. The role may also assist the sales, HR and marketing teams and help operate the two Oklahoma offices.

The candidate will maintain confidential files, manage communications, create and update spreadsheets and dashboards, and coordinate meetings and events with internal staff and external partners.

Qualifications

• College degree preferred; 3 years related experience in administration.
• Executive level administrative support experience is a plus.
• Excellent organizational and interpersonal skills with discretion.

Responsibilities

• Provide administrative support to Operations Leaders and Vice President – Oklahoma in Tulsa.
• Support other teams (sales, HR, marketing) and assist office operations for two Oklahoma offices.
• Maintain confidential files and handle sensitive information with discretion.
• Create and manipulate spreadsheets/dashboards for analysis and presentation purposes.
• Assist with coordinating meetings and events with employees and external customers.
• Assist Marketing and HR with arranging meetings and events; log communications.

Skills

Administrative support

Notary (OK)

Communication skills

Organizational skills

Education

Bachelors or Associates degree preferred

Tools

Microsoft Office Suite

ERP system

Job description

Summary Description

Provide administrative support and assistance to the Operations Leaders and Vice President – Oklahoma, based in Tulsa. This position may also provide support and assistance to various teams in the organization such as sales, HR, and marketing, as well as support the operation of the two Oklahoma offices.

Summary Description

Provide administrative support and assistance to the Operations Leaders and Vice President – Oklahoma, based in Tulsa. This position may also provide support and assistance to various teams in the organization such as sales, HR, and marketing, as well as support the operation of the two Oklahoma offices.

Primary Essential Duties And Responsibilities

• Working safely is our company’s number one business objective. It is the responsibility of each employee to comply with all safety and health requirements whether established by the company or by federal, state or local law. Each employee must be dedicated in his or her safety responsibility while conducting business. It will be a condition of employment that all employees are expected to work safely and contribute to the safety of others.
• In all tasks, work toward company’s current vision, mission and values.
• Help foster a culture of teaming, client value, and a great place to work.
• Maintain a notary in the State of Oklahoma.
• Create new and manipulate existing spreadsheets/dashboards, as well as make enhancements and visualizations within for analysis and presentation purposes.
• Assist with the operations vehicle fleet including modifications, repairs, transportation and other matters.
• Monitor, screen, respond to and distribute incoming communications.
• Act as liaison between Operations Leader and internal staff at all levels.
• Work closely with Human Resources and Accounting.
• Assist Marketing and HR with the arrangement and coordination of meetings and events with employees and external customers.
• Assistance with managing and maintaining digital files.
• Practice extreme discretion and confidentiality with proprietary, personal and other sensitive information.
• Assist with various tasks requested by Oklahoma Sales and Operations department and team leaders.
• On some occasions, cover incoming email and phone calls from clients, log workorders and assign to the appropriate technician, per team leader.
• Maintain regular consistent and professional attendance, punctuality personal appearance, and adherence to relevant health & safety procedures.
• Perform any other related duties as required or assigned.
  

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Education And/Or Experience

College bachelors or associates degree preferred, additional school and/or training in data processing and administration; 3 years related experience, executive level preferred, exceptional organizational skills, excellent people skills, exercises good judgment and tact in all communications, and advanced computer skills. Technical background helpful.

Required Certificates, Licenses, Registrations

State driver’s license, auto insurance, auto registration, acceptable driving record.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS:

None indicated.

SOFTWARE SKILLS REQUIRED: ___ Basic ___ Intermediate _ X__ Advanced

Specific Programs And/or Skills

Heavy use of Microsoft Office Suite and PDF software; use of custom company ERP system

Communication Skills

This individual must possess the ability to communicate with all levels of the organization; as well as, external vendors, business contacts, existing customers and potential customers.

Working And/Or Environmental Conditions

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Typical Office Environment. The noise level in the work environment is usually low, but in an open floor setting. From time to time will be in warehouse.

Physical Requirements

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the employee is regularly required to sit, talk or listen; frequently required to use hands to finger, handle, or feel; and occasionally required to stand, walk, reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision; and color vision.

TEAMWORK

• Demonstrate and promote a spirit of cooperation and teamwork throughout the company;
• Continually look for ways to improve our processes and ability to serve our customers effectively;
• Continually strive to improve personal performance. Take an active role in seeking training or other opportunities for growth and development.