Administrative / Office Assistant

LAND OF CARS; Oklahoma City (OK); On-site; USD 35,000 - 45,000; Full time

Job summary

LAND OF CARS in Oklahoma City, OK, is seeking an administrative assistant to support daily operations in their office. The ideal candidate should possess strong organizational and communication skills, exhibit a positive, energetic attitude, and have 1-2 years of experience in a similar role. Responsibilities include managing communications, scheduling meetings, and liaising with visitors. The position requires proficiency in Microsoft Office, particularly Excel and PowerPoint, along with familiarity with office equipment.

Qualifications

• 1-2 years experience as an administrative assistant, secretary, or receptionist preferred.
• Proven ability to work in a fast-paced environment.
• Positive, high-energy attitude.

Responsibilities

• Field inbound communications and route to appropriate parties.
• Coordinate scheduling and set up meetings.
• Organize internal resources for easy access.
• Liaise with visitors and act as point person.
• Communicate new policies and procedures.
• Facilitate executive-level operations as needed.

Skills

Organizational skills

Communication skills

Time-management skills

Problem-solving skills

Resourcefulness

Microsoft Office proficiency

Education

High school diploma

Tools

Microsoft Excel

Microsoft PowerPoint

Office equipment

Job description

land of Car is looking for an administrative assistant to join our team in our 4616 NW 39th St, Oklahoma City, OK 73122 office.

This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.

Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements:

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)