Personal Executive Assistant

Ultimate Staffing; Atlanta (GA); Hybrid; USD 78,000 - 86,000; Full time

Benefits offered by this job

Company-issued smartphone

Company-issued laptop

Executive access credentials/cards

Company credit card

Job summary

Ultimate Staffing Services is seeking a highly skilled Personal Executive Assistant to support a client in the south Atlanta, GA area on a contract to hire basis. The role requires proactive, detail-oriented individuals who can manage complex calendars, travel logistics, and confidential information.

The position offers hybrid work in South Atlanta with two weeks of onsite training, a competitive $80,000 annual salary ($38.36/hour on contract), and a chance to transition to permanent employment

Qualifications

• Experience supporting an executive, CEO, entrepreneur, or other high-level leader.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with minimal supervision.
• Discretion handling confidential information and sensitive situations.

Responsibilities

• Manage the Executive's calendar, appointments, meetings, and commitments.
• Prepare daily/weekly briefings with priorities and details.
• Coordinate travel, accommodations, and logistics for business and personal trips.
• Track invoices, expenses, and company credit-card statements.
• Provide on-site support during events and VIP access.
• Assist with behind-the-scenes logistics and gatekeeping of requests.

Skills

Executive support

Organizational skills

Time management

Communication skills

Discretion/confidentiality

Technology & scheduling

Job description

Ultimate Staffing Services is actively seeking a highly skilled and experienced Personal Executive Assistant to support a client in the south Atlanta, Georgia area on a contract to hire opportunity. This position demands an individual with exceptional organizational abilities, keen attention to detail, and the ability to manage a variety of tasks effectively. The role is essential in ensuring the smooth and efficient operation of the Executive's activities, requiring the successful candidate to be proactive and adaptable.

Schedule: Hybrid in South Atlanta, GA. 2 weeks training onsite.

Pay: $80,000 salary ($38.36/hour on contract)

Key Responsibilities

• Manage the Executive's calendar, appointments, meetings, and commitments.
• Prepare concise daily and weekly briefings outlining priorities, meetings, obligations, and logistical details.
• Serve as an administrative gatekeeper, appropriately managing requests and protecting the Executive's time.
• Anticipate scheduling conflicts and proactively identify solutions.
• Research, coordinate, and book commercial and private air travel, hotels, ground transportation, catering, and related arrangements.
• Prepare and maintain detailed travel itineraries.
• Coordinate logistics before, during, and after travel.
• Travel with the Executive when required.
• Ensure itineraries and travel details are verified in advance.
• Coordinate personal appointments and lifestyle-related logistics.
• Manage recurring needs such as meal planning, grocery restocking, dry cleaning, deliveries, and other household or personal errands.
• Maintain awareness of preferences and routines to anticipate needs rather than simply respond to requests.
• Coordinate hair, makeup, styling, social media taping, and other scheduled appointments.
• Communicate with vendors and service providers.
• Track invoices, retainers, receipts, and company credit-card expenses.
• Ensure vendors and appointments are properly scheduled and confirmed.
• Provide on-site support during events.
• Coordinate greenroom hospitality and VIP access.
• Assist with behind-the-scenes logistics.

Required Qualifications & Attributes

• Demonstrated experience supporting an executive, CEO, entrepreneur, or other high-level leader.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with minimal supervision.
• Strong attention to detail and excellent follow-through.
• Ability to remain calm and effective under pressure.Excellent judgment and discretion.
• Professional demeanor and interpersonal awareness.
• Comfortable handling confidential information and sensitive situations.
• Strong technology, scheduling, and administrative skills.
• Flexibility to respond to occasional emergencies, travel, or schedule changes.

Provided Equipment

• Company-issued smartphone
• Company-issued laptop
• Executive access credentials/cards
• Company credit card, as authorized

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.