Personal Executive Assistant

Ultimate Staffing Services; Atlanta (GA); Hybrid; USD 68,000 - 92,000; Full time

Benefits offered by this job

Hybrid schedule

Job summary

Ultimate Staffing Services is seeking a Personal Executive Assistant in Atlanta, GA to support a high-level executive on a contract-to-hire basis. The role requires exceptional organization, discretion, and proactive calendar and travel management.

The position offers a hybrid schedule in the South Atlanta area, with two weeks of onsite training. Compensation includes a salary of $80,000 per year and hourly equivalent on contract, along with executive support duties and confidential information

Qualifications

• Demonstrated experience supporting an executive, CEO, entrepreneur, or other high-level leader.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with minimal supervision.
• Strong attention to detail and excellent follow-through.
• Ability to remain calm and effective under pressure.
• Excellent judgment and discretion.
• Professional demeanor and interpersonal awareness.
• Comfortable handling confidential information and sensitive situations.
• Strong technology, scheduling, and administrative skills.
• Flexibility to respond to occasional emergencies, travel, or schedule changes.

Responsibilities

• Manage the Executive's calendar, appointments, meetings, and commitments.
• Prepare concise daily and weekly briefings outlining priorities, meetings, obligations, and logistical details.
• Serve as an administrative gatekeeper, appropriately managing requests and protecting the Executive's time.
• Anticipate scheduling conflicts and proactively identify solutions.
• Research, coordinate, and book commercial and private air travel, hotels, ground transportation, catering, and related arrangements.
• Prepare and maintain detailed travel itineraries.
• Coordinate logistics before, during, and after travel.
• Travel with the Executive when required.
• Ensure itineraries and travel details are verified in advance.
• Coordinate personal appointments and lifestyle-related logistics.
• Manage recurring needs such as meal planning, grocery restocking, dry cleaning, deliveries, and other household or personal errands.
• Maintain awareness of preferences and routines to anticipate needs rather than simply respond to requests.
• Coordinate hair, makeup, styling, social media taping, and other scheduled appointments.
• Communicate with vendors and service providers.
• Track invoices, retainers, receipts, and company credit-card expenses.
• Ensure vendors and appointments are properly scheduled and confirmed.
• Coordinate greenroom hospitality and VIP access.
• Assist with behind-the-scenes logistics.

Skills

Executive support

Organizational skills

Communication

Multitasking

Attention to detail

Discretion

Judgment

Interpersonal skills

Confidential info

Tech skills

Flexibility

Job description

Personal Executive Assistant (JN -082026-429754) Atlanta, Georgia

Salary: USD38.46 - USD38.46 per hour

Position Overview

Ultimate Staffing Services is actively seeking a highly skilled and experienced Personal Executive Assistant to support a client in the south Atlanta, Georgia area on a contract to hire opportunity. This position demands an individual with exceptional organizational abilities, keen attention to detail, and the ability to manage a variety of tasks effectively. The role is essential in ensuring the smooth and efficient operation of the Executive's activities, requiring the successful candidate to be proactive and adaptable.

Schedule: Hybrid in South Atlanta, GA. 2 weeks training onsite.

Pay: $80,000 salary ($38.36/hour on contract)

Key Responsibilities

• Manage the Executive's calendar, appointments, meetings, and commitments.
• Prepare concise daily and weekly briefings outlining priorities, meetings, obligations, and logistical details.
• Serve as an administrative gatekeeper, appropriately managing requests and protecting the Executive's time.
• Anticipate scheduling conflicts and proactively identify solutions.
• Research, coordinate, and book commercial and private air travel, hotels, ground transportation, catering, and related arrangements.
• Prepare and maintain detailed travel itineraries.
• Coordinate logistics before, during, and after travel.
• Travel with the Executive when required.
• Ensure itineraries and travel details are verified in advance.
• Coordinate personal appointments and lifestyle-related logistics.
• Manage recurring needs such as meal planning, grocery restocking, dry cleaning, deliveries, and other household or personal errands.
• Maintain awareness of preferences and routines to anticipate needs rather than simply respond to requests.
• Coordinate hair, makeup, styling, social media taping, and other scheduled appointments.
• Communicate with vendors and service providers.
• Track invoices, retainers, receipts, and company credit-card expenses.
• Ensure vendors and appointments are properly scheduled and confirmed.
• Coordinate greenroom hospitality and VIP access.
• Assist with behind-the-scenes logistics.

Required Qualifications & Attributes

• Demonstrated experience supporting an executive, CEO, entrepreneur, or other high-level leader.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with minimal supervision.
• Strong attention to detail and excellent follow-through.
• Ability to remain calm and effective under pressure.
• Excellent judgment and discretion.
• Professional demeanor and interpersonal awareness.
• Comfortable handling confidential information and sensitive situations.
• Strong technology, scheduling, and administrative skills.
• Flexibility to respond to occasional emergencies, travel, or schedule changes.

Provided Equipment

• Executive access credentials/cards
• Company credit card, as authorized