Administrative Assistant

The Atlanta Business League; Atlanta (GA); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid Time Off

Paid Holidays

Professional-development opportunities

Supportive work environment

Job summary

The Atlanta Business League is seeking a dependable Administrative Assistant to support the daily operations of our headquarters in Atlanta. This full-time role serves as the first point of contact for visitors and members, helping create a welcoming, professional experience.

This position focuses on office management, scheduling, document preparation, and event support, with benefits including health insurance, paid time off, holidays, and professional development opportunities.

Qualifications

• High school diploma or equivalent; degree preferred.
• At least two years of administrative/front-office experience.
• Experience with nonprofit or membership organizations preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook.
• Excellent written, verbal, and interpersonal communication; strong organization.
• Ability to manage multiple tasks and meet deadlines.
• Professional, positive, service-oriented approach.
• Ability to work independently and with a small team.
• Adaptable to changing priorities in a fast-paced environment.

Responsibilities

• Open and prepare the office for daily operations and security procedures.
• Greet visitors and manage inquiries professionally.
• Answer calls, emails, and in-person inquiries.
• Coordinate meetings, calendars, and filing systems.
• Prepare meeting agendas and materials; track deadlines and follow-ups.
• Provide administrative support to leadership and Board members.
• Support events, registrations, and on-site logistics; assist staff with updates to the website.

Skills

Communication skills

Organizational skills

Time-management

Attention to detail

Independent with teamwork

Education

High school diploma or equivalent

Associates or Bachelor’s Degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Administrative Assistant

Join the Atlanta Business League

The Atlanta Business League is seeking a dependable, organized, and service-oriented Administrative Assistant to support the daily operations of our headquarters.

This position is ideal for a proactive administrative professional who enjoys creating an organized office environment, assisting members and community stakeholders, coordinating meetings and events, and helping a mission-driven organization operate successfully.

As the first point of contact for many of our visitors and members, the Administrative Assistant will play an important role in creating a welcoming, responsive, and professional experience.

Compensation Package

The starting salary for this position is $40,000 annually, with a performance and compensation review after 90 days.

Full-time employees also receive:

• Employer paid Medical insurance
• Employer paid Dental insurance
• Employer paid Vision insurance
• Paid Time Off
• Paid Holidays
• Professional-development opportunities
• A supportive, mission-driven work environment

What You Will Do

Office and Front-Desk Operations

• Open and prepare the office for daily operations and complete assigned closing and security procedures.
• Maintain a clean, organized, safe, and professional office environment.
• Greet visitors, members, vendors, and community stakeholders professionally.
• Answer and route telephone calls, emails, and in-person inquiries.
• Monitor office supplies and coordinate purchasing and replenishment.
• Receive, sort, and distribute mail and deliveries.

Administrative Support

• Prepare, edit, proofread, and distribute letters, reports, memoranda, presentations, and meeting materials.
• Schedule and coordinate meetings, appointments, conference calls, and organizational activities.
• Maintain calendars, databases, contact lists, spreadsheets, and electronic and paper filing systems.
• Track administrative assignments, deadlines, responses, and follow-up items.
• Prepare meeting agendas, attendance records, notes, and other materials as assigned.
• Provide administrative support to employees, leadership, and Board members.
• Handle confidential and sensitive information with discretion.

Event and Program Support

• Assist with planning and coordinating meetings, conferences, workshops, programs, and special events.
• Support registration, participant communications, event materials, room setup, and on-site logistics.
• Assist with event records and post-event administrative follow-up.
• Support the Program Coordinator and Client Services Manager with assigned projects.
• Assist authorized staff with routine updates to the organization’s website.

What We Are Looking For

The successful candidate will have:

• A high school diploma or equivalent, Associate or Bachelor’s Degree preferred
• At least two years of administrative, front-office, customer-service, or related office experience.
• Experience working with a nonprofit, membership association, professional organization, or executive office is preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational, proofreading, and time-management skills.
• A high level of accuracy and attention to detail.
• The ability to manage multiple assignments and meet deadlines.
• A professional, positive, and service-oriented approach.
• The ability to work independently while collaborating effectively with a small team.
• The ability to adapt to changing priorities in a fast-paced environment.

Schedule and Work Environment

This is a full-time, office-based position in Atlanta. Occasional evening and weekend work may be required to support meetings, programs, and special events.

Equal Employment Opportunity

The Atlanta Business League is an Equal Opportunity Employer. Employment decisions are made without unlawful discrimination based on race, color, religion, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.