Executive Assistant

Cypress HCM; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Job summary

Cypress HCM in Atlanta, GA is seeking an experienced executive assistant to support C-level leaders. This temporary, in-office role runs 8:00am–5:00pm with daily oversight, offering potential to convert to full-time.

You will manage calendars, screen and respond to communications, coordinate travel, prepare materials, and handle confidential information with discretion. Strong MS Office skills and a proactive, organized approach are essential.

Qualifications

• 10+ years of administrative experience supporting C-level executives.
• Experience handling sensitive information with discretion.
• Proficiency in Microsoft Office and related tools.
• Flexibility to handle mundane and high-profile tasks with energy.
• Excellent verbal and written communication skills.
• Ability to self-manage and prioritize multiple tasks under pressure.
• Proven ability to manage multiple details accurately and on time.

Responsibilities

• Manage executive calendars and keep them organized.
• Coordinate executive communications and client interfacing.
• Resolve meeting conflicts and prioritize stakeholders.
• Organize events, meetings and special projects.
• Coordinate travel arrangements with background information.
• Manage expense reporting for the executive team.
• Prepare and distribute presentations, documents, and reports.
• Support executives with personal administrative duties.

Skills

Communication

Time Management

Discretion

Prioritization

Tools

Microsoft Office: Word/Outlook/Excel/PowerPoint

Job description

Location: Atlanta, GA 30346 (Dunwoody) | In the office daily, 8:00am – 5:00pm

Employees: 3,000 | Temporary position (40 hours per week, potential for overtime)

Exciting opportunity with a great team – potential to convert to a full-time opportunity and/or extend

Responsibilities

• Handling schedules for one or more executives, maintaining organized, up-to-date calendars
• Coordinating executive communications, taking calls, responding to emails, and interfacing with clients and colleagues, ensuring professional and timely responses to all parties.
• Resolving meeting conflicts efficiently while prioritizing the needs of multiple stakeholders.
• Organizing and coordinating company events, meetings, and other special projects as required.
• Coordinating travel arrangements and providing relevant background information in advance.
• Managing expense reporting for executive team members
• Assisting with preparing and distributing presentations, documents, reports, and other materials as needed, ensuring a consistent, accurate, and professional product.
• Supporting executives with personal administrative duties as needed

Requirements

• 10+ years of administrative experience supporting C- level executives
• Significant experience handling sensitive information and assignments where sound professional judgment and discretion are required.
• Demonstrated proficiency in Microsoft Office Applications (Word, Outlook, Excel, and PowerPoint) and other systems and tools the executive team utilizes.
• Flexibility and adaptability, including a willingness to undertake mundane and high-profile tasks with enthusiasm and energy
• Excellent verbal and written communication skills
• Ability to self-manage, independently prioritize, solve problems, and effectively handle multiple tasks and projects simultaneously while taking direction as needed
• Demonstrated ability to manage multiple details accurately, on time, and under pressure is required