Office Administrative Assistant

Xpanner; Aledo (TX); On-site; USD 21,000 - 30,000; Part time

Job summary

Xpanner seeks a dependable Office Administrative & Operations Assistant for our Aledo location, part-time 15–25 hours weekly. You will support both office and warehouse needs, coordinate meals and supplies, and keep shared spaces ready for meetings and events.

The role emphasizes hands-on organization, daily tasks, and a can-do attitude in a small team environment. Prior admin or hospitality experience is preferred, with reliable transportation and basic software skills.

Qualifications

• Dependable, organized and proactive with hands-on approach.
• Able to support multiple teams and adapt to changing priorities.
• Office/hospitality/admin experience preferred.
• Valid driver’s license and reliable transportation for local errands.
• Proficient with Outlook, Word, Excel and Teams.
• Ability to lift up to 25 pounds.

Responsibilities

• Provide daily administrative and runner support to office and warehouse.
• Respond to priorities from Senior Director of Field Operations.
• Order and coordinate lunches, refreshments, and supplies for meetings and events.
• Set up meeting spaces with tables, chairs, materials, and catering.
• Clean up and reset spaces after meetings and events.
• Perform light daily office upkeep and restock supplies.
• Ensure conference rooms, kitchens, and shared spaces are ready for the next day.
• Receive, organize, and distribute mail, packages, and deliveries.
• Monitor and restock office and warehouse supplies.
• Complete local errands and deliveries.
• Welcome visitors and prepare the office for guests and new employees.
• Assist with scanning, filing, printing, data entry and general tasks.
• Coordinate vendor, maintenance, and facility requests.
• Provide additional office or operational support as assigned.

Skills

Organizational skills

Multi-tasking

Customer-service mindset

Communication

Basic IT skills

Team coordination

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Excel

Teams

Job description

Part-Time Office Administrative & Operations Assistant

Employment Type: Temporary/Part-Time

Schedule: Approximately [15–25] hours per week

Position Summary

Xpanner is seeking a dependable and hands-on Office & Warehouse Support Assistant to help manage the daily administrative and workplace needs of our Aledo location. This position will support both the office and warehouse teams by coordinating meals and supplies, preparing spaces for meetings and trainings, completing local business errands, and helping maintain clean, organized, and ready-to-use shared areas.

Key Responsibilities

• Provide daily administrative and runner support to the office and warehouse teams.
• Respond to priorities and requests from the Senior Director of Field Operations.
• Order and coordinate lunches, refreshments, and supplies for meetings, trainings, clients, and team events.
• Set up meeting and training spaces, including tables, chairs, materials, food, and beverages.
• Clean up and reset shared spaces following meetings, trainings, lunches, and events.
• Perform light daily office upkeep, including organizing common areas, wiping down surfaces, restocking supplies, and completing an end-of-day reset.
• Ensure conference rooms, kitchens, break areas, and shared office spaces are organized and ready for the following day.
• Receive, organize, and distribute mail, packages, equipment, and deliveries.
• Monitor and restock office, kitchen, training, and designated warehouse supplies.
• Complete local business errands, pickups, purchases, and deliveries.
• Welcome visitors and help prepare the office for customers, candidates, vendors, and new employees.
• Assist with scanning, filing, printing, data entry, and other general administrative tasks.
• Coordinate basic vendor, maintenance, and facility-related requests.
• Provide additional office or operational support as assigned.

Qualifications

• Dependable, organized, proactive, and comfortable with hands-on tasks.
• Able to support multiple teams and respond to changing priorities.
• Previous office, hospitality, administrative, facilities, or customer-service experience preferred.
• Valid driver’s license and reliable transportation for local business errands.
• Basic proficiency with Microsoft Outlook, Word, Excel, and Teams.
• Ability to move tables or chairs and lift supplies or packages weighing up to approximately 25 pounds.

Preferred Profile

The ideal candidate is dependable, resourceful, approachable, and comfortable supporting a growing office where daily needs may change quickly.