Part-Time Office Assistant

Niles Enterprises; Fenton (MI); On-site; USD 17,000 - 25,000; Part time

Job summary

Niles Enterprises is seeking a Part-Time Office Assistant to support daily administrative operations and keep our office organized, welcoming, and well-stocked. The role involves mail handling, packaging, supply management, and assisting with various office projects.

The ideal candidate is dependable, detail-oriented, with strong communication and teamwork skills and a willingness to help across tasks. This is a hands-on, on-site position supporting a collaborative office environment.

Qualifications

• Positivity and willingness to help as needed.
• Dependable with good attendance and punctuality.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and multitask across responsibilities.
• Comfortable performing light physical tasks, including walking and lifting.
• Strong communication and interpersonal skills.
• Ability to work independently while taking direction from multiple team members.
• Maintain confidentiality and professionalism.

Responsibilities

• Office Operations: manage mail, deliveries, and maintain professional spaces.
• Maintain office and swag storage areas; keep shelves organized.
• Order supplies and restock snacks; monitor inventory levels.
• Assemble welcome packages and coordinate new-hire welcome items.
• Assist with employee events and culture initiatives.
• Complete errands and support day-to-day administrative tasks.

Skills

Organizational skills

Communication

Time management

Dependability

Confidentiality

Independent work

Customer service

Professional demeanor

Light physical tasks

Interpersonal skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Mission Statement

Unlocking potential while protecting your most critical assets.

Core Values

Care Trust Help (C.T.H.)

Summary Of Position

The Part-Time Office Assistant is responsible for supporting the day-to-day operations of our administrative team by ensuring our office remains organized, well-stocked, and welcoming. This role is ideal for someone who enjoys staying busy, takes pride in keeping things organized, and is eager to help wherever needed.

This is a hands-on position that requires movement throughout the office and facility. Rather than spending the day behind a computer, the Office Assistant will help keep our workplace running smoothly by managing supplies, handling incoming mail and packages, and assisting with a variety of office projects.

The ideal candidate is dependable, positive, flexible, and enjoys contributing to a team-oriented culture. This individual should take pride in creating a clean, organized, professional, and welcoming environment for employees, visitors, vendors, and guests.

Essential Duties And Responsibilities

Office Operations

• Pick up and distribute incoming mail.
• Deliver outgoing packages to UPS and other shipping locations as needed.
• Receive, sort, and distribute incoming administrative packages.
• Maintain a clean, organized, and professional appearance in shared administrative spaces.
• Keep designated office shelves and storage areas neat and organized.
• Maintain the organization and inventory of the company swag closet.
• Assist with general office organization and operational needs.

Office & Kitchen Supplies

• Monitor inventory levels of office supplies and snacks.
• Place supply and snack orders as directed.
• Keep kitchen and snack areas fully stocked and organized.
• Assist with inventory organization, replenishment and storage.

Employee Experience

• Assemble welcome packages for new office and field employees.
• Coordinate welcome cookie baskets and other new hire welcome items as assigned.
• Assist with preparing materials for employee events and culture initiatives.

Administrative Support

• Complete errands and special projects as assigned.
• Assist the Administrative Team with day-to-day operational needs.
• Perform other related duties as assigned to support the business.

Required Qualifications

• Positive attitude and willingness to help wherever needed.
• Dependable with excellent attendance and punctuality.
• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and shift between responsibilities throughout the day.
• Comfortable performing light physical tasks, including walking throughout the facility, lifting office supplies, organizing storage areas, and handling packages.
• Strong communication and interpersonal skills.
• Ability to work independently while taking direction from multiple team members.
• Ability to maintain confidentiality and professionalism.
• Ability to interact with employees, visitors, vendors, and delivery personnel in a friendly and professional manner.

Nice to Have

• Valid driver's license and reliable transportation to assist with occasional local errands.
• Previous customer service, retail, hospitality, volunteer, or office experience.
• Familiarity with Microsoft Office (Outlook, Word, Excel) for basic office tasks.
• Experience with shipping and delivery services, such as UPS or FedEx.
• Experience with inventory, stocking, supply management, or maintaining organized storage areas.
• Strong attention to presentation and pride in maintaining clean, organized, and welcoming spaces.