Office & Admin Lead - HR, Purchasing & Facilities

Theradaptive; Frederick (MD); On-site; USD 50,000 - 66,000; Full time

Job summary

Theradaptive is seeking an experienced Office Administrator to ensure smooth operations at our Frederick, MD headquarters. You will manage reception, mail, supplies, and the corporate phone system while supporting HR, purchasing, and facilities.

You will coordinate quarterly SLT meetings, assist executives with travel and correspondence, maintain clean common spaces, and manage software licenses and vendor records.

Qualifications

• Bachelor’s degree preferred; strong relevant experience considered in lieu of degree.
• 2-4 years of experience in Office Administration or similar role.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Highly organized with strong attention to detail and multitasking abilities.
• Ability to handle sensitive information with confidentiality and professionalism.
• Basic IT troubleshooting and familiarity with office equipment.
• Experience with desktop publishing/graphic design preferred.
• Experience managing a corporate phone system preferred.

Responsibilities

• Oversee daily office administration functions including reception, mail, packages, and phone handling.
• Procure and stock office and kitchen supplies.
• Provide HR support by scheduling interviews and staff events.
• Lead Purchaser: place orders for general office and lab supplies; manage vendor records.
• Coordinate quarterly Senior Leadership Team meetings (agenda, catering, travel).
• Assist executives with correspondence and travel arrangements.
• Maintain clean and orderly common spaces (kitchen, reception, conference rooms).
• Manage THX Account License Database and assign licenses by role.
• Support Facilities with requests and troubleshooting.
• Assist with special projects as needed.

Skills

Communication skills

Organizational skills

Multitasking

Confidentiality

Education

Bachelor’s degree preferred

Tools

MS Office Suite

Phone system management

Job description

Theradaptive is seeking an experienced Office Administrator to ensure smooth operations at our Frederick, MD headquarters. You will manage reception, mail, supplies, and the corporate phone system while supporting HR, purchasing, and facilities.

You will coordinate quarterly SLT meetings, assist executives with travel and correspondence, maintain clean common spaces, and manage software licenses and vendor records.