Office & HR Operations Specialist

Theradaptive, Inc.; Frederick (MD); On-site; USD 50,000 - 66,000; Full time

Job summary

Theradaptive seeks an experienced Office Administrator to ensure smooth operations at its Frederick, MD headquarters. You will manage reception, trips, events, and daily admin tasks while supporting HR, purchasing, and facilities.

The role requires strong organization, communication, and multitasking skills to promote a professional, efficient office environment. On-site, full-time position with competitive pay.

Qualifications

• Bachelor’s degree preferred; significant relevant experience may substitute.
• 2–4 years as an Office Administrator or similar role.
• Excellent communication and interpersonal skills.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
• Highly organized with attention to detail and multitasking.
• Ability to handle confidential information with professionalism.
• Experience with desktop publishing and/or graphic design preferred.
• Experience managing a corporate phone system preferred.

Responsibilities

• Oversee daily office administrative functions including reception and calls.
• Procure office and kitchen supplies.
• Support HR by scheduling interviews and travel for candidates.
• Serve as lead Purchaser; procure office and lab supplies and set up vendors.
• Coordinate quarterly SLT meetings: agendas, catering, travel.
• Assist executives with correspondence and travel bookings.
• Maintain clean and orderly office spaces (kitchen, reception, meeting rooms).
• Maintain THX Account License Database and assign licenses as needed.
• Support Facilities and address equipment issues.
• Assist with special projects as needed.

Skills

Communication

Interpersonal skills

Multitasking

Organization

Discretion/Confidentiality

Education

Bachelor’s degree or equivalent

Tools

MS Office

Desktop publishing

Graphic design

Phone system management

Job description

Theradaptive seeks an experienced Office Administrator to ensure smooth operations at its Frederick, MD headquarters. You will manage reception, trips, events, and daily admin tasks while supporting HR, purchasing, and facilities.

The role requires strong organization, communication, and multitasking skills to promote a professional, efficient office environment. On-site, full-time position with competitive pay.