Office Administrator

Theradaptive, Inc.; Frederick (MD); On-site; USD 50,000 - 66,000; Full time

Job summary

Theradaptive seeks an experienced Office Administrator to ensure smooth operations at its Frederick, MD headquarters. You will manage reception, trips, events, and daily admin tasks while supporting HR, purchasing, and facilities.

The role requires strong organization, communication, and multitasking skills to promote a professional, efficient office environment. On-site, full-time position with competitive pay.

Qualifications

• Bachelor’s degree preferred; significant relevant experience may substitute.
• 2–4 years as an Office Administrator or similar role.
• Excellent communication and interpersonal skills.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
• Highly organized with attention to detail and multitasking.
• Ability to handle confidential information with professionalism.
• Experience with desktop publishing and/or graphic design preferred.
• Experience managing a corporate phone system preferred.

Responsibilities

• Oversee daily office administrative functions including reception and calls.
• Procure office and kitchen supplies.
• Support HR by scheduling interviews and travel for candidates.
• Serve as lead Purchaser; procure office and lab supplies and set up vendors.
• Coordinate quarterly SLT meetings: agendas, catering, travel.
• Assist executives with correspondence and travel bookings.
• Maintain clean and orderly office spaces (kitchen, reception, meeting rooms).
• Maintain THX Account License Database and assign licenses as needed.
• Support Facilities and address equipment issues.
• Assist with special projects as needed.

Skills

Communication

Interpersonal skills

Multitasking

Organization

Discretion/Confidentiality

Education

Bachelor’s degree or equivalent

Tools

MS Office

Desktop publishing

Graphic design

Phone system management

Job description

Theradaptive is revolutionizing the field of therapeutic delivery with a pipeline of best-in-class products that address multiple global markets. Theradaptive is performing cutting edge science in the area of regenerative medicine, working at the interface of biology and tissue repair.

Our lead therapeutics are in the following indications:

• Spinal Fusion
• Dental and Facial Bone Repair

We are an innovative, fast-paced team that is advancing a diverse array of cutting-edge translational research projects.

POSITION SUMMARY:

We seek an experienced Office Administrator who will play a crucial role in ensuring the smooth operation of the office by managing various administrative and support functions. This position will be responsible for our reception area, assisting with multiple office activities and providing critical support for team members and functional departments, with particular focus on Purchasing, HR, and Facilities. The ideal candidate will be energetic, organized, proactive, and adept at multitasking to promote an efficient, professional, and positive office environment.

RESPONSIBILITIES:

• Oversee daily office administrative functions including receiving guests, mail and packages, facilitating staff lunches, receiving/routing phone calls, and assisting with the administration of the corporate phone system.
• Ensure that office supplies are appropriately stocked, including sourcing and procuring office and kitchen supplies.
• Provide administrative support to the HR department by scheduling interviews, booking travel for candidates, and helping with planning, purchasing, and execution of staff events.
• Serve as lead Purchaser. Place orders upon request for general office and lab/technical supplies. Partner with Accounting to set up vendors and maintain audit-ready records.
• Coordinate with senior management to plan, coordinate, and administer quarterly Senior Leadership Team (SLT) meetings, including agenda development, catering, and travel logistics.
• Assist executive team and visitors by facilitating correspondence and booking of flight, lodging, and meals.
• Primary responsibility for maintaining clean and orderly administrative and common spaces (kitchen/lunchroom, reception, and conference rooms).
• Maintain and administer the THX Account License Database, including regularly updating user records, tracking license availability and usage, and accurately assigning or reassigning software licenses to employees based on role and business needs.
• Support Facilities Coordinator to track and address facilities-related requests and troubleshooting.
• Primary point of contact on maintenance and repair of office equipment including audiovisual devices and printers.
• Perform additional administrative tasks and assist with special projects as needed.

QUALIFICATIONS:

• Bachelor’s degree preferred; candidates with significant relevant work experience in lieu of a degree will be considered.
• 2-4 years of experience as an Office Administrator, Administrative Assistant, or similar role.
• Demonstrated commitment to promoting positive, healthy corporate culture and environment.
• Excellent communication and interpersonal skills required.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Highly organized with strong attention to detail, and multitasking and prioritization skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Basic IT troubleshooting abilities and familiarity with office equipment and printers preferred.
• Experience with desktop publishing and/or graphic designed preferred.
• Experience managing a corporate phone system preferred.

COMPENSATION RANGE:

$50,000 – $66,000 annually, based on qualifications and level.

POSITION LOCATION:

Full-time On-site at Theradaptive corporate headquarters and laboratory in Frederick, MD.

Theradaptive is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, ethnic or national origin, ancestry, pregnancy (including childbirth or related condition), citizenship, familial status, mental or physical disability, veteran status, genetic information, other non-disqualifying disability, or any other characteristic protected by law.