Nonprofit Part-Time Administrative Assistant

AppleOne Employment Services; San Jose (CA); On-site; USD 32,000 - 33,000; Part time

Job summary

AppleOne Employment Services is seeking a Part-time Administrative Assistant in San Jose, CA, for a temp-to-hire role with a nonprofit organization. The position focuses on supporting front office operations, applicant intake, and maintaining organized records while contributing to a mission-driven team.

The role offers a consistent part-time schedule (20 hours weekly), with a pay rate of $23.00 to $24.00 per hour and standard Monday–Friday hours from 9:00 a.m.

Qualifications

• 3 to 5 years of administrative support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and work independently.
• Ability to handle confidential information.

Responsibilities

• Professionally answer phones and provide front office support.
• Handle mail, faxes, scanning, and upload records to electronic health records.
• Conduct initial intake and screening for applicants and provide program information.
• Maintain organized records and filing systems; ensure a clean, professional office environment.
• Assist with data entry, reports, and other administrative tasks.

Skills

Microsoft Office Suite

Verbal and written communication

Organizational skills

Multitasking

Team collaboration

Customer service

Confidential information handling

Tools

Electronic health records

Job description

AppleOne Employment Services is seeking a Part-time Administrative Assistant in San Jose, CA, for a temp-to-hire role with a nonprofit organization. The position focuses on supporting front office operations, applicant intake, and maintaining organized records while contributing to a mission-driven team.

The role offers a consistent part-time schedule (20 hours weekly), with a pay rate of $23.00 to $24.00 per hour and standard Monday–Friday hours from 9:00 a.m.