Executive Assistant to CEO — Nonprofit (Irvine)

AppleOne Employment Services; Irvine (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

AppleOne Employment Services in Irvine, CA is seeking an experienced Administrative Assistant to provide high-level executive and administrative support for a mission-driven nonprofit organization.

This temp-to-hire role requires proactive, organized, and discreet professionals who can manage calendars, coordinate board activities, handle HR tasks, and keep operations running smoothly in a collaborative office environment.

Qualifications

• Minimum of 3 years of administrative or executive assistant experience.
• Experience supporting senior leadership and board activities.
• Strong communication and discretion.
• Proficiency with SharePoint and standard office software.
• Bachelor’s degree or equivalent preferred but not required.

Responsibilities

• Provide direct administrative support to the CEO, including calendar management, meeting scheduling, travel coordination, document preparation, and follow-up tracking.
• Support executive leadership with project coordination, internal communications, strategic initiative logistics, and agency-wide calendar updates.
• Coordinate Board of Directors and committee meetings, including agendas, meeting packets, minutes, attendance tracking, orientations, records, and follow-up actions.
• Assist with administrative and HR support functions such as mail, shared inboxes, staff directories, interview scheduling, onboarding logistics, invoices, reimbursements, and policy updates.
• Help plan and coordinate staff meetings, retreats, appreciation events, wellness initiatives, and employee engagement activities.
• Maintain confidentiality and exercise sound judgment when handling sensitive leadership, board, client, donor, employee, and organizational information.

Skills

Executive support

Calendar management

Travel coordination

Board meeting logistics

HR coordination

Confidential information

Discretion

Education

Bachelor’s degree or equivalent

Tools

SharePoint

Office 365

Job description

AppleOne Employment Services in Irvine, CA is seeking an experienced Administrative Assistant to provide high-level executive and administrative support for a mission-driven nonprofit organization.

This temp-to-hire role requires proactive, organized, and discreet professionals who can manage calendars, coordinate board activities, handle HR tasks, and keep operations running smoothly in a collaborative office environment.