Legal Office Receptionist & Admin Pro

AppleOne Employment Services; Mountain View (CA); On-site; USD 30,000 - 42,000; Full time

Job summary

AppleOne Employment Services is seeking a professional Office Assistant in Palo Alto, CA for a temp-to-hire role. You will welcome clients, coordinate conference rooms, handle mail, and support daily office operations with a high level of hospitality and professionalism.

The ideal candidate has 1–2 years of customer service experience, strong communication, and the ability to multitask in a fast-paced environment while maintaining discretion and organization.

Qualifications

• 1–2 years of relevant experience in customer service, hospitality, reception, or a similar client-facing role.
• Strong verbal communication, interpersonal, and customer service skills.
• Professional demeanor and ability to interact confidently with clients, visitors, and executive-level customers.
• Excellent organization, attention to detail, reliability, and attendance.
• Ability to multitask, prioritize requests, and remain composed in a fast-paced environment.
• Basic computer skills and familiarity with standard office equipment.
• Ability to handle confidential information with discretion.
• Ability to stand, walk, and lift up to 30 lbs. as needed.
• Ability to work independently and collaborate effectively with a team.

Responsibilities

• Welcome clients, visitors, and business partners, creating a positive and professional first impression.
• Respond to client requests and inquiries with excellent customer service, clear communication, and a solutions-oriented approach.
• Coordinate conference rooms, meeting setups, and on-site services to ensure a smooth client experience.
• Provide reception support, answer telephone calls, direct inquiries, and assist executive-level customers and internal teams.
• Support daily office operations, including mail distribution, shipping and receiving, supply management, and general administrative tasks.
• Assist with copying, printing, scanning, document preparation, filing, and handling confidential or time-sensitive materials.
• Operate and perform basic troubleshooting on copiers, scanners, postage equipment, and other office equipment.
• Maintain organized work areas, supplies, service logs, and quality standards.
• Manage competing priorities while delivering accurate, timely, and professional service.

Skills

Customer service

Communication

Organization

Multitasking

Education

High school diploma or GED

Tools

MS Office

Copier/Scanner

Job description

AppleOne Employment Services is seeking a professional Office Assistant in Palo Alto, CA for a temp-to-hire role. You will welcome clients, coordinate conference rooms, handle mail, and support daily office operations with a high level of hospitality and professionalism.

The ideal candidate has 1–2 years of customer service experience, strong communication, and the ability to multitask in a fast-paced environment while maintaining discretion and organization.