Part-time Administrative Assistant

AppleOne Employment Services; San Jose (CA); On-site; USD 32,000 - 33,000; Part time

Job summary

AppleOne Employment Services is seeking a Part-time Administrative Assistant in San Jose, CA, for a temp-to-hire role with a nonprofit organization. The position focuses on supporting front office operations, applicant intake, and maintaining organized records while contributing to a mission-driven team.

The role offers a consistent part-time schedule (20 hours weekly), with a pay rate of $23.00 to $24.00 per hour and standard Monday–Friday hours from 9:00 a.m.

Qualifications

• 3 to 5 years of administrative support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and work independently.
• Ability to handle confidential information.

Responsibilities

• Professionally answer phones and provide front office support.
• Handle mail, faxes, scanning, and upload records to electronic health records.
• Conduct initial intake and screening for applicants and provide program information.
• Maintain organized records and filing systems; ensure a clean, professional office environment.
• Assist with data entry, reports, and other administrative tasks.

Skills

Microsoft Office Suite

Verbal and written communication

Organizational skills

Multitasking

Team collaboration

Customer service

Confidential information handling

Tools

Electronic health records

Job description

Job Summary

We are seeking a Part‑time Administrative Assistant for a temp‑to‑hire opportunity with a nonprofit charitable organization in San Jose, CA. This role is ideal for a detail‑oriented administrative professional who enjoys supporting meaningful community‑focused work while keeping office operations organized, responsive, and efficient.

The Part‑time Administrative Assistant will provide front office support, assist applicants with initial program information, maintain records, and support daily administrative workflows. This is a great opportunity to join a mission‑driven environment with supportive leadership, collaborative teamwork, and a consistent part‑time schedule that supports work‑life balance.

Key Responsibilities

• Professionally answer phones, respond to questions, transfer calls, and provide helpful front office support.
• Handle mail, faxes, document scanning, upload records to electronic health records, and assist with mailings.
• Conduct initial intake and screening for applicants and provide appropriate program information.
• Maintain organized records, filing systems, office materials, and a clean, professional office environment.
• Assist with data entry, reports, summaries, and other administrative support duties as assigned.

Compensation and Benefits

• Pay: $23.00 to $24.00 per hour.
• Job type: Temp‑to‑hire.
• Schedule: Monday through Friday, 9:00 a.m. to 1:00 p.m.
• Hours: Part‑time, 20 hours per week.
• Location: San Jose, CA.

Required Qualifications and Skills

• Provide administrative and front desk support in a professional office environment.
• Support applicant intake, program information requests, and confidential record handling.
• Maintain accurate files, data entry, reports, document uploads, and office organization.
• 3 to 5 years of administrative assistant, office assistant, or similar clerical support experience.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Effective verbal and written communication skills.
• Strong organizational skills, attention to detail, and ability to multitask.
• Ability to prioritize work effectively and complete tasks independently.
• Ability to work collaboratively with team members, applicants, and community partners.
• Familiarity with customer service practices and professional phone etiquette.
• Ability to handle confidential information responsibly and with discretion.

Preferred Qualifications

• Experience working in a nonprofit, healthcare, social services, or community‑based organization.
• Familiarity with electronic health records or digital document management systems.
• Experience supporting intake, screening, or applicant‑facing administrative processes.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.