Newsroom Administrative & Ops Coordinator

American Public Media Group; Pasadena (CA); On-site; USD 36,000 - 44,000; Full time

Job summary

LAist seeks an Administrative Assistant reporting to the Vice President, Finance. The role provides day-to-day administrative and operational support to the LAist newsroom leadership, including proactive calendar management, meeting coordination, and vendor relations.

You will also assist with onboarding/offboarding, databases, and internal communications, with additional support to Development and Membership as needed and backups for senior executives.

Qualifications

• Associate's or Bachelor's degree preferred and/or equivalent experience.
• Three+ years of administrative or operations support experience.
• Strong organizational skills with attention to detail.

Responsibilities

• Coordinate meetings, manage calendars, and prepare materials for newsroom leadership.
• Oversee vendor relations and press pass renewals.
• Support onboarding/offboarding for staff and interns and assist with documentation.
• Maintain newsroom databases, email lists, and subscription management.
• Assist with internal communications and organizational-wide meetings.

Skills

Strong organizational skills

Handle confidential information

Proactive problem solving

Excellent written and verbal comms

MS Office & Google Workspace

Education

Associate's or Bachelor's degree preferred

Three or more years of admin/ops experience

Tools

Microsoft Office

Google Workspace

Job description

LAist seeks an Administrative Assistant reporting to the Vice President, Finance. The role provides day-to-day administrative and operational support to the LAist newsroom leadership, including proactive calendar management, meeting coordination, and vendor relations.

You will also assist with onboarding/offboarding, databases, and internal communications, with additional support to Development and Membership as needed and backups for senior executives.