Office Operations & Reception Specialist

JVS SoCal; Los Angeles (CA); On-site; USD 28,000 - 40,000; Full time

Job summary

JVS SoCal is seeking an Office Administrator in Los Angeles to coordinate front office operations and provide administrative support to the Director of Project Management. You will greet visitors, manage calls, schedule meetings, and maintain records with a focus on efficiency and professionalism.

The role requires strong communication, organizational skills, and experience with Microsoft Office. The position may involve coordinating facilities, vendors, and basic website updates while

Qualifications

• Experience as a receptionist or front office representative.
• Proficiency in Microsoft Office Suite.
• Experience with office equipment (fax, printers).
• Professional attitude and appearance.
• Strong written and verbal communication skills.
• Highly organized with excellent multitasking abilities.

Responsibilities

• Serve as primary contact for visitors, vendors, and callers.
• Provide professional reception experience and direct visitors.
• Answer, screen, and route telephone calls.
• Coordinate visitor access with building security.
• Provide administrative support to the Director of Project Management.
• Prepare correspondence and meeting materials.
• Maintain filing systems and calendars; manage office supplies.
• Coordinate room bookings, catering, and event logistics.
• Create flyers and visual communications; proofread publications.

Skills

Receptionist experience

Microsoft Office

Office equipment

Communication skills

Organizational skills

Customer service

Tools

Microsoft Office

Job description

JVS SoCal is seeking an Office Administrator in Los Angeles to coordinate front office operations and provide administrative support to the Director of Project Management. You will greet visitors, manage calls, schedule meetings, and maintain records with a focus on efficiency and professionalism.

The role requires strong communication, organizational skills, and experience with Microsoft Office. The position may involve coordinating facilities, vendors, and basic website updates while