Part Time Executive Assistant Needed!

Ultimate Staffing; Timonium (MD); On-site; USD 27,552 - 34,440; Part time

Job summary

A leading staffing agency is seeking a highly organized and motivated Part-Time Executive Assistant to support its executive team and help streamline operations. The role involves managing executive schedules, preparing documents, coordinating events, and maintaining confidentiality. Ideal candidates should have proven experience in administrative roles, strong communication skills, and proficiency in Microsoft Office Suite. This position offers flexible hours between 20-30 hours weekly, Monday to Friday.

Qualifications

• Proven experience as an executive assistant or in a similar administrative role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving abilities.

Responsibilities

• Manage and maintain executive schedules.
• Prepare and organize documents for meetings.
• Assist in coordinating events and travel.
• Handle correspondence on behalf of executives.
• Maintain confidential files and records.
• Support project management tasks.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Proficiency in Microsoft Office Suite

Attention to detail

Problem-solving

Job description

We are seeking a highly organized and motivated Part-Time Executive Assistant to support our executive team and help streamline operations.

Key Responsibilities

• Manage and maintain executive schedules, including arranging meetings and appointments.
• Prepare and organize documents, reports, and presentations for meetings.
• Assist in coordinating events and travel arrangements for executives.
• Handle correspondence, including emails and phone calls, on behalf of executives.
• Maintain confidential files and records, ensuring accuracy and compliance.
• Support project management tasks and track progress on various initiatives.
• Communicate effectively with internal teams and external partners.
• Perform other administrative tasks as required.

Qualifications

• Proven experience as an executive assistant or in a similar administrative role.
• Strong organizational and time management skills, with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving abilities.

Schedule

• 20-30 hours per week, Monday to Friday, flexible hours.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.