National Facilities Coordinator – Portfolio Operations

CBRE; Sandy (UT); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance and disability coverage

401(k) plan starting the first day

Job summary

CBRE seeks a Facilities Coordinator to support a national office portfolio across the United States, including about 24 locations. You will coordinate service requests, purchase orders, and vendor communications to keep workplaces operating smoothly and consistently.

Working with Facilities Managers and landlords, you will review invoices, monitor work orders, perform site walkthroughs, and provide responsive, professional support to clients and stakeholders in a fast-paced environment.

Qualifications

• 2+ years of professional experience in administrative or operational roles.
• Experience with PO creation, invoice processing, and vendor coordination.
• Strong customer service mindset and client focus.
• Excellent organizational skills and attention to detail.
• Ability to work independently and prioritize in a fast-paced environment.
• Authorized to work in the United States without visa sponsorship.

Responsibilities

• Monitor and manage open work orders to meet service levels and close them accurately.
• Dispatch work orders and coordinate requests with technicians and vendors.
• Create and manage purchase orders for maintenance and operations.
• Review vendor invoices for accuracy and timely payment.
• Coordinate with landlords, tenants, and service providers to ensure compliance and service quality.
• Serve as site contact for inquiries, responding promptly and professionally.
• Review documents to ensure completeness and alignment with requirements.
• Conduct routine site walkthroughs to identify issues and support corrective actions.
• Follow procedures and communicate clearly to ensure outcomes.
• Respond to routine inquiries from clients, vendors, and leadership.
• Resolve operational issues using established processes and sound judgment.
• Contribute to team success by delivering high-quality work within defined responsibilities.
• Execute tasks and admin functions under facility management guidance.

Skills

Customer service

Organization

Communication

Problem solving

Detail-oriented

Multitasking

Independent work

Education

High School Diploma or GED

Tools

CMMS

MS Office

Job description

CBRE seeks a Facilities Coordinator to support a national office portfolio across the United States, including about 24 locations. You will coordinate service requests, purchase orders, and vendor communications to keep workplaces operating smoothly and consistently.

Working with Facilities Managers and landlords, you will review invoices, monitor work orders, perform site walkthroughs, and provide responsive, professional support to clients and stakeholders in a fast-paced environment.