Global Facilities Operations Coordinator

CBRE; San Antonio (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

CBRE in the United States is seeking an Administrative Support professional to partner with Facilities Management leadership, handling reporting, program administration, vendor coordination, and day-to-day business support across a large portfolio.

You will manage travel, calendars, expense reporting, and client-facing documents, collaborate with internal teams, and help drive process improvements across a broad, distributed portfolio.

Qualifications

• 2+ years of experience in administrative support, facilities coordination, operations support, or a related field.
• Strong proficiency with Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint.
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills with a focus on professionalism and customer service.
• Ability to review data, prepare reports, and maintain a high level of accuracy and attention to detail.
• Proven ability to work independently while supporting a large, distributed team.
• Resourceful problem-solver with strong follow-through, discretion, and a collaborative mindset.

Responsibilities

• Provide administrative and operational support to the Senior Facilities Manager and a team of 4 Regional Facilities Managers and 25 Facilities Managers.
• Coordinate the preparation, review, and distribution of client-facing reports, dashboards, and presentations.
• Assist with work order administration, data tracking, and performance reporting to ensure service delivery objectives are met.
• Manage travel arrangements, expense reporting, calendars, meeting coordination, and other executive support activities.
• Support the administration of client programs, initiatives, and portfolio-wide processes.
• Maintain accurate records, documentation, invoices, proposals, and vendor-related files.
• Collaborate with internal teams, service providers, and stakeholders to ensure timely communication and follow-through on key activities.
• Help identify process improvement opportunities and support operational excellence across a large, multi-country real estate portfolio.

Skills

MS Office

Excel

Outlook

Word

PowerPoint

Organizational skills

Communication

Data analysis

Education

High School Diploma or GED

Tools

Microsoft 365

Job description

CBRE in the United States is seeking an Administrative Support professional to partner with Facilities Management leadership, handling reporting, program administration, vendor coordination, and day-to-day business support across a large portfolio.

You will manage travel, calendars, expense reporting, and client-facing documents, collaborate with internal teams, and help drive process improvements across a broad, distributed portfolio.