Facilities Coordinator: Client & Vendor Operations

CBRE Group, Inc.; Honolulu, Northern (HI, KY); Hybrid; USD 48,000 - 62,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure that facility tasks and work orders are completed in a timely manner. This role supports the Property Managers regarding repairs and investment plans.

You’ll follow established procedures, collect information to monitor performance, file records, and respond to inquiries under close supervision, contributing to efficient operations and compliant processes.

Responsibilities

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Job description

CBRE Group, Inc. is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure that facility tasks and work orders are completed in a timely manner. This role supports the Property Managers regarding repairs and investment plans.

You’ll follow established procedures, collect information to monitor performance, file records, and respond to inquiries under close supervision, contributing to efficient operations and compliant processes.