Music School Administrative & Operations Coordinator

The University of Texas at Austin; Austin (TX); On-site; USD 47,000 - 58,000; Full time

Benefits offered by this job

Employer-paid medical coverage

Retirement contributions

Paid vacation and sick time

Paid holidays

Job summary

The University of Texas at Austin is seeking a Business Office Administrative Associate for the Butler School of Music on the UT Main Campus. The role supports staff, faculty and vendors, handling accounts payable, travel, procurement, and vendor setup with high accuracy.

40 hours weekly, in-person at UT Austin. Bachelor’s degree required and familiarity with Microsoft Excel is essential. Apply to join a dynamic arts community that values teamwork and precise administrative service.

Qualifications

• Bachelor’s Degree required.
• One year of experience in an administrative office.
• Proficiency with Microsoft Office Suite, especially Excel.
• Competencies: Initiative, Effective Communication, Teamwork, Accuracy and Attention to Detail, Ability to Manage Multiple Priorities, Service Excellence, Growth and Development Mindset, Problem Solving.

Responsibilities

• Process accounts payable, travel, procurement, and vendor setup.
• Handle travel authorizations and reimbursements for faculty, students, and staff.
• Create purchase orders and UT Market carts; manage card charges.
• Update vendor profiles and Payee Information Forms; prepare payment documentation.
• Maintain accurate accounts, codes, and financial records; coordinate with BSOM and Accounting.

Skills

Microsoft Office

Excel

Communication

Teamwork

Education

Bachelor’s Degree

Tools

DEFINE

Job description

The University of Texas at Austin is seeking a Business Office Administrative Associate for the Butler School of Music on the UT Main Campus. The role supports staff, faculty and vendors, handling accounts payable, travel, procurement, and vendor setup with high accuracy.

40 hours weekly, in-person at UT Austin. Bachelor’s degree required and familiarity with Microsoft Excel is essential. Apply to join a dynamic arts community that values teamwork and precise administrative service.